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eSports 101: The Next Big Thing in High School Athletics?
One of the fastest-growing areas in the sports market, multiplayer video game competitions are changing the landscape of our traditional ideas of what constitutes ‘sports.’ Although early in its infancy beyond global tournaments, college and school eSports leagues are making their presence felt. We hosted a webinar where Natalie Clayton, head of Partnerships at the AVGL and Boom.TV, gave us a 101 rundown of the top games, players, and opportunities around eSports in the high school space.
Romy Glazer: Hi everyone. So we’re going to get started, but before we do I wanted to do a few things. The first was introduce myself. I’m Romy, I run the marketing here at VNN sports, and I’ve got two panelists here with me today. Rick Ehrman, CEO of VNN and Natalie Clayton, head of partnerships at the AVGL/Boom.TV. It’s a really exciting topic, but second I also wanted to say thanks so much for being here. We promote this out to people, where our customers, people who aren’t our customers, and so if you’re not a VNN school I wanted to say thanks, you know, for coming out because it’s really, I think it’s really cool that you’re here looking for new information on tech. So we’re thankful you’re here.
So this webinar series started about a month or two ago, where we’ve been using it as a way to introduce athletic directors to new tech. But today’s webinar is slightly different in that we don’t necessarily have something we’re pitching, but more we want to learn from you. So at the end of the webinar, there’s going to be a survey. We would love to get your feedback on eSports so that we can learn to see how important it is to you and where you want to go with it. So the format, pretty simple, it’s going to be 30 minutes, there’s going to be a Q&A at the end, and I’m going to act as the moderator. We’ve got approximately a hundred people on this webinar, so we’ve got it in person only mode, so there’s a questions tab on the side that if you have any questions feel free to put them in there and I will answer them. But with that, I wanted to introduce Rick Ehrman, CEO of VNN to get it started. Rick, take it away.
Rick Ehrman: Thanks Romy, and thanks everyone for participating. I know many of you have been on other webinars we’ve had, and as Romy mentioned this one will be a little bit different, but, you know, during kind of these unprecedented times we’ve all had a chance to, I think as a company VNN, we’ve been doing a couple things a little bit better than we have in the past. One of those is listening to our customers. And as, when I talk about customers or stakeholders, it’s everyone from athletic directors to coaches, to parents, to athletes, and we’ve used the last several weeks you know, not only to kind of redefine what we want to be in the market, but also start to look at things that may be up-and-coming and exciting and interesting. And eSports has been one, as we scenario plan, we know we need to be cared for. So we’ve done our diligence in the market, chosen a partner that we feel is way ahead of the game when it comes to how best serve this vertical.
And you know, through partnership identification and diligence, and I actually did some research that kind of stood out to me, where I hadn’t ever thought of it this way before, where when a, when gamers were pulled, they actually self-indentify as athletes, and they rank the sports that they like. They might say football, baseball, Call of Duty, or something like that, and I had never really though about it that way. So, VNN, I think we’re kind of going into this thinking about eSports as just another sport. But lots to learn, a lot to learn from our partners at Boom, and, you know, I feel that these webinars are most productive normally when we get the Q&A. So I want to hand it over to Natalie as quickly as possible, but certainly available for questions about our perspective, collective perspective, as well as our perspective as a company, and hopefully you all not only ask questions at the end, but also provide some comments and statements that we can use, as we need to find our roadmap going forward.
I’ve known Natalie Clayton a long time, we used to work together, it usually just means we’re old, but I have respect for her and her company and it’s been great to kind of reconnect and have them lead us into this new world, so Natalie.
Natalie Clayton: Yeah thanks so much Rick for that introduction, it’s been kind of the irony of us coming together again for eSports. I think we know that both the markets to be working with have been kind of driving towards this, and so I really appreciate the opportunity to speak to you, you know, VNN’s audience and share more insight about eSports.
So a bit about the organization that I come from. It’s called the American Video Game League, AVGL, and it’s one of the top youth and collegiate eSports organizations in the nation. We’re about five years old, which is quite old in terms of eSports time, but we’ve had over a thousand academic institutions participate in our events and community initiatives. And, you know, our primary value that we provide to high schools and athletic directors like yours is the ability to help support and grow your own gaming community. So we have different tools, different very simple automated ways to develop your own events to harness the kids who are already playing video games on your campus, and to really help them, you know, create an eSports experience that provides the value of traditional sports. And we’ll get more into what that looks like.
And we also provide tens of thousands of dollars, and soon hundreds of thousands of dollars, in college scholarships to high school eSports players as well. At the end of last year, AVGL was actually acquired by Boom TV, which is one of the leading eSports tournament platforms. So that’s given us the ideal infrastructure to be able to, you know, serve our communities with the best technology. And like I said, the simplest tools to be able to provide, you know, high school sports with what they need to get into eSports. Boom TV, if you google us and look around, you’ll also find out that we’re quite infamous for our code read influencer events, which are connections to kind of celebrity athletes of eSports, and I’ll talk more about that late as well.
So starting with the basics, I’m going to assume really nobody knows much about eSports, and I’m going to give you a very abbreviated overview of the industry, and want to reiterate that I have a lot more materials that go much more in-depth, and I’m happy to talk to anybody else more about eSports because this is going to be quite the high-level quick overview. But, you know, thinking about how to define eSports, it’s really the competitive video game play. So it’s really taking video games and making it a sport by enabling players and teams to compete against each other in online and multiplayer.
They’re called multi players video games, so just like traditional athletes, they’re able to, you know, they practice, they play, in massive events. And the picture you see here is one of the largest events in eSports that actually, you know, fill stadiums with fans. So this is very much, you know, a sport in many ways. But I thought the best way to really give you an introduction to it would be to watch this video. So let me jump onto YouTube and I will show you a quick snapshot of what eSports actually looks like.
[Video]: Video games have surpassed the film and music industry in market share since 2015. This multi-billion dollar industry has attracted eyes and players across the world that community has fostered. The subculture, a competitive environment in which we call eSports. What is eSports you may ask? Well eSports is a computer facilitated competition. In other words, it’s organized video gaming. This all started out with a handful of passionate spectators, and now we’re filling out stadiums, events like the International Intel Extreme Masters, and even the League of Legends World Championship, draw huge crowds. The famous venues across the world.
The viewership for these tournaments rival the majority of traditional sports. The excitement around eSports has even attracted the attention of major media outlets and celebrity investments from major brands, pour into this young ecosystem which has already stimulated exponential growth in this industry. Most players and team have intense practice regimens with million-dollar contracts. I think their play is defined by their careful planning, precise timing, and practice execution, a player’s dedication and passion is there to see for every spectator. Just like any competition, there’s a gremlin, glory, and even heartbreak.
NC: I’m assuming everyone could hear that, okay.
RG: That sounded great Natalie.
NC: Okay good. Okay let me just get back to my normal screening. Okay, so as you can see, you know, this really mimics a lot of traditional sports in terms of audience and in terms of what it takes to compete in eSports. So going back to, how did this all evolve? You know, you’ve probably started hearing a lot about eSports because it’s slowly making its way, I should say quickly, into high school and college scholastic athletics. But what really changed the marketplace in North America was twitch.
So, you know, while eSports has been very popular in Asia for many years, what happened, is about, in 2014 Amazon acquire Twitch. And Twitch is like the YouTube of gaming, except it’s focused on livestream video. So not videos on demand like YouTube. And so what Twitch allows you to do, is if you’re a video game player you can actually stream yourself playing games or extreme different competitions. So Twitch was the broadcast mechanism that suddenly opened up the market to enable, you know, viewership and fans to find people playing the games they loved, and to play themselves and get watched. So it’s like, you know, a massive TV network.
Something exploded with all of this video game content, so you know Twitch right now is really still a major leader. And being able to stream video games and view video games, and, you know, today you’re looking at numbers like 200 million broadcasters monthly. 50 million daily active users, 27,000 channels, and also the average eSports viewer watches nine hours of eSports content per week. So this is really a significant phenomenon. And again, you can go on Twitch.com and kind of dig around, and just watch people play games, and again this is something that, you know, millions of people do on a daily basis outside of Twitch.
There really isn’t a major broadcast network or online, you know, broadcast channel that achieves a scale that Twitch does. You’ve got YouTube gaming that’s owned by Google, and then actually just a few days ago Mixer, Microsoft’s Mixer, which was kind of a Twitch rival, got merged with Facebook gaming. So, outside of Twitch, there really isn’t a hue of behemoth, at least right now. So Twitch really enabled the fan base and the audience to come to eSports. And now we’re talking about all the different elements of the eSports experience, so if you think about a tradition sports experience, a lot of these pieces are very much in parallel. So you see here all the elements.
You’ve got the viewing platforms, like, you know, like whether that’s in traditional sports it’s ESPN, maybe now it’s more like a Netflix that has sports rights, but you’ve got Twitch that really broadcasts globally. And then you’ve got tournament platforms like our company BoomTV, that enables people to go and launch and run their own. Then you’ve got traditional leagues like the AVGL, which is collegiate and high school, and then overwatch, which is an example of a professional league.
You’ve go sponsors and advertisers on, putting, you know, millions of dollars. And even now, you know, the industry’s a billion dollar industry globally in eSports, so, you know, huge sponsorships obviously. You’ve got the viewers and the fans, and you’ve got the competitors. So Cloud 9 is an example of a pro team. There’s, you know, dozens of pro teams now across the world that compete in all different game titles in eSports. And then there’s, you know, this example is Michigan State. You have the collegiate space and collegiate varsity teams, which I’ll talk about more later, in the deck.
Now the primary different that’s really important to understand in eSports, which makes it very different than any kind of traditional sport, is the role of the game publisher. So the difference is the game publisher’s own the rights, or the IP, to their own games. So there are many popular eSports games. Each game is like a different sport, so, you know, Riot produces League of Legends, which is one of the longest-running eSPorts games. And that game is very different than one of Valve’s games on the right, which produces a very popular first-person shooter game called counter-strike. Well the difference is, because these companies have the IP rights to their games, they essentially control all the major events and initiatives that happen within their games. So in the real world, you could go and create a high school tournament and you wouldn’t need permission from any major Football Association, or owner of football. Nobody owns football or those rights, but if you were to go and create a major event around a specific eSports game, it would be critical to have the publishers permission or partnership. So the publisher partnership is really a critical piece in terms of the eSports ecosystem in getting down in to the major publishers here in terms of high school eSports.
The most popular sports in eSports tend to be League of Legends, which is called a strategy game. There’s a few different genres, strategy is one of them. There’s first-person shooters like I mentioned, counter-strike, without, you know, for obvious reasons isn’t popular in high school. You have Overwatch and you have Rocket League. Rocket League is more of a sport type of game, where you have actual cars playing soccer for example. So these, what’s listed here is Riot, which actually publishes League of Legends, then you’ve got Activision Blizzard, who’s responsible for top eSports titles, including Call of Duty, Overwatch, and Hearthstone. Then you’ve go EA, which publishes the biggest, kind of, sports related games in eSports, like FIFA and Madden NFL, and a recent on PC hit called APEX Legends, Epic developed Fortnite.
I’m sure many of you know and can attest your children playing Fortnite, but that was huge, launched in 2017, and acquired about, you know, 125 million players in eight months. Still a very popular game, and then they have also recently acquired Psyonix, which develops Rocket League, another popular high school title. And lastly, Valve develops Counter-Strike and Dota. So these are some of the top ones. There’s a lot of other, you know, publishers and games that fall into different genre categories as well. But these are definitely some of the big ones in high school too.
And this slide I always like to put into presentations, just to get a sense of, you know, why does eSports matter. And the thing is that eSports is the sport, you know, it’s Rick’s point about, you know, high school or saying, you know, what are your favorite sports to play right. How are you an athlete. eSports is up there in terms of this age group of 18 to 34 year olds, and I would guess to say that these percentages for eSports are even higher amongst teens in terms of fandom amongst traditional versus eSports, so you’ll see that, you know, traditional sports just tend to skew an older fanbase, and so as that video started a lot of traditional, you know, professional teams, NFL, NBA, Shaquille O’Neal, the Patriots, have actually invested in professional eSports teams specifically to make sure that they’re getting into the market of younger fans, because this is really how the sports industry is evolved in terms of getting into this younger fanbase.
And we can attest the fact that the pandemic, and having to keep people at home and not being able to participate in traditional group sports has also really driven popularity. And in digital games like digital competition like eSports as well, I wanted to touch base. And I mentioned the word influencers, and something that BoomTV is specifically known for. So influencers, or essentially the celebrities of gaming, so these are the Michael Jordan’s and Serena William’s of the video game world. And it’s really the, all these celebrities or influencers, are both really skilled video game players, as well as very skilled entertainers. So these are personalities that stream on Twitch in front of millions of viewers and followers, and they combine again, a sense of personality while they’re playing games, so you can always go and check out any of these personalities.
But I mean, their reach is extensive, so you know, many of you might know Ninja, the leading video game influencer. He has over 14 million followers and is thought to be worth around 15 million dollars. And then you’ve got Dr. Disrespect, with nearly 8 million followers. Nigae, a Fortnite streamer with 9 million, and then Dr. Lupo. So these are examples really what the eSports world’s examples of celebrity athletes represents.
And what we’re here to talk about is really, how does this all apply to high schools and academics. And there’s a lot of connections. And what’s really important to understand is the connection to high schools and colleges is the fact that, you know, 75% of the high school population of students plays and is passionate about video games. That’s a massive amount of kids who are playing. Anyways, so if you have this market, why not create structure around it, why not create the benefits of team and community by enabling your students to participate, whether it’s in actually any sports team at your school or whether it’s even an after-school club.
You know, I love this quote, it’s from a Vice Assistant Principal from my high school, and he said, “If a kid is playing basketball ten hours a week in the park, why not give them a structure environment to play it to connect with the school and to learn from it”. So this is really the value of eSports, is most of your students are doing it anyways, and what’s really interesting too is it attracts a diversity of your student population. So, you know, eSports is a co-ed sport, the majority is mostly males, but there’s a lot more female players who are starting to participate. And that participation is growing really fast. We also see a lot of females getting involved and say, managing the eSports teams, or being a captain of an eSports team at the college, or helping with the live broadcasts or other elements of eSports.
So it’s a really inclusive sport. What’s also interesting, it’s a very diverse sport. So 83% of black teens play video games. So again, an opportunity to offer an activity to a very diverse student base. It’s also really interesting to understand that, again, you know, most of these video game players actually haven’t participated in extracurricular activities, 75%. And so this is an opportunity to get kids involved in your school who generally would not get involved in any kind of activity or sports related to the school. So again, it’s a great way to engage your community of students.
Another big boost to high-school eSports is the fact that over the last several years, eSports in college has absolutely taking off in scholarships particularly. So you know, just over 200 colleges now have official varsity programs. So on the same level as say, some of their Division One sports, Ohio State actually is a school that offers some of the biggest eSport scholarships. So we’re talking major universities are getting into eSports and recognizing eSports. Over the past couple years, over 15 million dollars in scholarships for eSports players have been provided by colleges and universities. And what’s really important here is, like we said, we know that eSports captures a really diverse population in a huge population of high-school students, and the ability to then get a scholarship to college to eSports really makes it, makes high education more accessible to a lot of students who may not, you know, consider or be able to attend college.
So again, the fact that colleges are getting so much into eSports and investing so much in scholarships, this is a huge opportunity for students to have that reach into college. And then the graphic I’ve shown you on this slide is actually the top teams. And League of Legends as I mentioned is one of the most popular eSports games. And this is a college championship from last year, so this is just some examples of some of the top college eSports programs. We’ve got NC State, Michigan State, UC, Irvine, Illinois, so again, these are massive schools investing in these sports.
And the other key value points to understand about eSports in your high schools, is, very much like traditional sports, you know, it helps build kid’s soft skills. So it cultivates teamwork and communication, it requires critical thinking, it requires you to be on your toes, and in communicating with your team, and the dedication of hours of practice put in every week, so it builds that character that traditional sports would also build.
It also supports STEM curriculum. So students who participate in eSports are constantly analyzing data and statistics and using all different types of technology, and really the amount of technology involved enables students to practice and develop these STEM skills, and that also attracts students who would be interested in STEM to both high schools, and students it also drives learning outcomes, so a lot of schools who have eSports programs, you know, create certain benchmarks for GPAs and academic performance, and we have seen a correlation between improved academic progress and attendance, and higher GPAs among eSports players because they participated in their club or team. And also as I mentioned before, you’ve got the college pipeline.
So if you’re a really good high school player, you can get a scholarship to play in college, and in the same way, there’s a massive industry out there in terms of career opportunity. So this is a billion-dollar industry worldwide, and it’s not just about video game specific skills like video game development. It’s about, you know learning everything from management in marketing and multimedia production, graphic design, statistical analysis, engineering, so all of these skills that go into participating in these sports tie. And to really in-demand careers. So you’re also developing not only the eSports player, but somebody who can learn critical skills for the workplace.
So what’s the situation with eSports in high school. So this map here kind of represents the different situation with states and high school eSports. So if you look here, you’ll see that all the schools that are colored represents schools that offer some kind of, you know, state sanctioned eSport, or have started a pilot with championships, or local schools. So the colored states are all ones that have launched some kind of formal eSports program within the state, but then you have the yellow one specifically, they’re more homegrown eSport sanctioning bodies. And the gray ones haven’t gotten involved in official programs yet, but it’s important to recognize that even, that really even all these states in some capacity are currently or have considered eSports.
So it really is on all the radar of state sports associations in schools in some way. And in total, you’ve got 26 schools who have actually launched some kind of state championship event. So again, this is spreading fast. And what’s incredible is in only two years, you’ve gone to 26 states that have actually launched some kind of either state sanction or pilot eSports program.
So I’ve gone through very quickly the eSports industry and what’s happening in the academic space in terms of eSports, so now when it comes down to it, what specifically are opportunities for you as a high school athletic director or high school administrator to get involved in eSports. Or maybe even just further, think about eSports at your school. So, you know the great thing about the VNN partnership is there are a lot of ways that we can provide just the fundamental tools to help you start exploring eSports. So AVGL.org, which is our homepage, has created these different tools called hubs. And the hubs on our website enable school administrators and players to create a space where they can actually help grow and manage their gaming community. So these hubs on our website have everything from different chats you can have with gamers at your school to very simple automated functionality to launch your own events in these sports, which generally can be quite complicated. But we provide very basic tools. We have basic ways to capture content when you’re streaming, such as top plays.
So these are really community hubs that, again, enable you to just start gathering the players from your high school into one spot and start thinking about what’s the best approach to start building our own eSports program. Whether that’s a team or whether it’s as informal as a club or group who’s starting to scrimmage, and then what we’ve done with VNN is actually launched a specific VNN hub. So if you’re an athletic director and you’re like, you know I’m not ready yet to actually launch a hub to start growing players, you can join the VNN hub which will enable you to then start communicating with other athletic directors, and to really have access to the different resources that AVGL and VNN will be providing over the next several months, as well as some major events that we’re going to be launching. So this is definitely the way for you to stay up-to-date and start understanding how eSports operates, and start getting familiar with these hubs as you think about eSports at your school.
RG: I just put the link to the chat.
NC: Great. In terms of events, there’s a few that we wanted to bring on your radar, regardless again, where you are with your thinking about eSports. These are two, really great opportunities for your schools and especially for your players to participate in. And we’re going to be talking much more about this in your hubs, and you can be getting more information about these events, but the first one is called Intel Inspires, and AVGL is partnering with Intel and some of the leading publishers to develop what’s, you know, the first real talent pipeline in eSports, so very similar to a traditional sports combine. This is the first formal initiative where high school players will be able to get to be able to showcase their skills in front of top college recruiters, so this even is launching starting in September with a series of online tournaments, and the kind of the top performing players get invited to the final showcase in the fall, and the opportunity to win, you know, we’re giving out $250,000 in college scholarships.
So this is actually interesting because in eSports, there was actually no formal talent pipeline. Like I talked about, there’s high school, there’s college, and then there’s professional teams. But there’s no process for getting amateurs to the point of either college or professional recruitment, so this is the industry’s effort to do that. So again, this is something that we’re going to be promoting, but what’s really unique about VNN and our partnership, and your potential participation, is what we’re calling the summer bash.
So we’re launching an exclusive event in partnership with VNN to enable any of VNN’s customers or prospects with the opportunity for their students to participate in a summer bash. And we’re going to launch this in August, and the summer bash is going to be a pre-qualifier to the Intel Inspires, so your student are being able to go and play in a series of games, either Fortnite, League of Legends, or Rocket League tournaments, and start creating their profile in Data Capture to build a profile for their Intel Inspires. And again, this is completely exclusive to VNN’s customers and prospects. Put your high school players at a huge potential advantage, and so to learn more about this again, join the hub. We’re going to be talking about this more, and really these initiatives underscore the fact that VNN is really committed to bringing our athletic directors the best technology, the best opportunities for kids to grow and participate and succeed. And again, maybe you haven’t even started in any sports program, maybe you’re not sure what you want to do, but independent of that, you can start thinking about getting your kids participating in summer bash, And we are going to have prizes for the athletic director in the school that is able to recruit the most participants for the event, and we can work hand-in-hand with you to help figure out how to promote and get participation for this event. It’s going to be great.
Like I said, a very quick overview of a lot of information about eSports. And you know, anything that, different opportunities to work with us in VNN to get, to start getting started, or maybe continue to build your own program. So Romy, do you want to talk about about kind of what you’re going to be offering us, next steps?
RG: Definitely, thanks Natalie. So last slide before we get into the Q&A, but a few next steps for everyone here on the call. So the first thing is, we’re trying to learn along with you, where eSports fits in your level of priorities. And when you look at building programs out, and what exactly you’re interested in doing, so we can learn together. So the first thing is, there’s going to be an eSports survey, and that’s going to launch after I end the webinar today. So it will pop up on your screen, you can take it. It’s also going to be included in the thank you email that goes out tomorrow, so if you miss it today, feel free tomorrow. And it’s going to be sent to the people who didn’t make it as well, so if you had a colleague or someone else who you know wasn’t able to find the time, they’ll receive it as well. But that’s going to be essential for us to understand what you’re thinking on where eSports fits in your school. So would love for you to do that.
The second thing is, Natalie mentioned we’ve set up with VNN hub on AVGL.org. There’s a link here, I also put it in the chat, so you can click it and it’s going to be in the email threats a lot tomorrow, so we’d love for you to join if you have a passing interest in staying up to date with the new events we’re going to do. And we’re also working with Natalie and the team to post different events that are just uniquely suited for high school athletes. So at least at minimum there’s going to be some things that you could then pass along to any aspiring athletes or clubs, or whoever at your school beyond that. Feel free to contact either myself or Natalie if you have any questions. Her email is Natalie@Boom.TV or me Romy@VNNSports.net, we’re happy to help, we’re happy to send over the deck if you need it. The video is going to be on YouTube, so you know that link will be sent around, but we’re here to help you and learn with you, so we’re really excited about eSports in general, and thanks so much.
Natalie, so now maybe we swing into the Q&A.
RE: Hey Romy, I have a question for Natalie and a comment real quick before we go to Q&A. So what on this slide that resonates with me, you know, when you’re talking about teamwork and where that work ethic and some of the STEM stuff, you know, that as a father of five kids that, some of them play, you know, that’s an important point too, to make sure we highlight. But I did have a question for Natalie, and I don’t know if you’ll have an answer to this, but I was shocked to see the evolution in your map slide kind of growing themselves, and I expected them, the other sports to start on the coasts and kind of move towards the Midwest, but do you have any kind of hypothesis or explanation why that would look that way with the red?
NC: Yeah, I mean that’s a good question. I wonder, I mean, it could have a few things to do with, you know, different state associations getting into it, and kind of, they’re, depending on the structure of those associations within those states. The other thing is, when we look at the collegiate landscape, those are states that tend to also have very big state schools, and so they’re the ones who have had really robust varsity programs for a while, and have a lot of scholarship money on the line. You know, when I think of the big states in eSports, you know, that are already in these sports in the industry, Texas, California, Colorado come to mind, Floria, Georgia, so maybe has something to do with even the collegiate infrastructure in place. That would be my head father guess.
RE: Yeah thanks.
RG: Thanks so I have a question that came in around violence and gaming, and generally like what game’s popular for high school. So I know you touched a little bit about that, but you know, can you speak maybe a little bit on that topic for people who were curious? I think that’s a primary concern we hear a lot, is the concern over the assumption that a lot of these video games could be violent.
NC: I think it comes down to, first of all, the school completely decides when we help the school understand the games, to offer their students. So, like I said, the most popular ones are the strategy games. We’re not having schools bring in first-person shooter games to the communities, so we work closely with the administrators to understand the best game titles. And so that’s number one.
And number two is, we also work closely with communications to parents and administrators about exactly what we’re going to launch eSports. What those games are so they completely understand and aren’t concerned about it, and also the fact that, you know, we tell a lot of parents that these are students who are playing video games anywhere anyways, they’re probably playing violent video games, and this gives them the opportunity to have coaches and administrators and adults in the room, having them playing strategy games instead. So it’s taking them and really focusing their video game time on non-violent video games. So that’s typically how we approach the video game and violence concern.
RG: Great. Another question came in, is there usually a specific season for high school eSports?
NC: Yeah. So I mean we tend to see them follow kind of the traditional, you know, high school seasons. Sometimes there’s both a fall and the spring, that’s pretty typical. It’s the same in college, like the fall and the spring, and we follow the college schedule as well, so it tends to mimic the traditional sports seasons at that school.
RG: Great. Another question, let’s see. Would love for you to speak maybe a little bit more on the influence relationships, like with Boom and just kind of how that all works.
NC: Oh sure. So in terms of the influencers, what’s really unique about Boom is the fact that we have relationships with Ninja and Dr. Disrespect and Dr. Lupo and others. So if you think about traditional sports and how cool it would be to have some of the top pro players from the NFL or the NBA come visit your teams or participate in large state championship event with these celebrities, that’s kind of how we tend to operate. We run a lot of amateur collegiate and high school events that enable student to qualify to play with these idols. So it’s just something unique and another way to get student really excited about participating, and a way to bring amateurs and pros together in a really entertaining way. But also, allow students to be able to access some of their idols in a lot of ways. So that’s kind of how we tie that celebrity influencer piece to what we do with our academic eSports initiatives.
RG: This is a question that just came in, what kind of infrastructure is needed at a school to run an eSports program?
NC: Yeah. There’s a lot of different elements to that. So infrastructure wise, you want to have, say a coach or some kind of administrator who raises their hand and says I can help manage and build the team, or the club. It doesn’t have to be anyone in athletics, sometimes it’s student activities, or sometimes it’s a teacher who gets involved and decides to start a club. But you just need an adult supervisor and someone who’s willing to own it. So that’s one piece of it.
There’s certain technology, a lot of schools already have the basics of what you need in terms of PCs and peripherals, like keyboards and mics and headsets to run, for kids to be able to play sports. And there’s basic steps you can take to get more hardware partnerships that we have that can help with that. So you’ve got the technology, you have to have space, but a lot of times honestly that space is used during the day, say the library or some other activity space, and then after school it becomes the eSports space. You don’t necessarily need a dedicated space for that, so once you have kind of the coach again, or the person willing to lead the team or the club, the basic tech which I said isn’t usually much more investment than what you have. At least a start, and some kind of dedicated space, I mean those are really the basics. You don’t need any more infrastructure than that, and then it’s just about promoting that cover team program just like you would any other club or sport at your school.
RG: Perfect. So I saw a few com in. Natalie, I know we talked about this on the, like the pre call. There are a lot of questions just kind of AVGL versus Play versus the high school eSports League, and then there are a few others named. Would love to maybe hear a little bit from you on how you guys are different, and how kind of states are tackling these, and where this all sort of fits in.
NC: Yeah. So it’s important to understand that right now, high school eSports, it’s really fragmented in terms of the different, you know the different leagues the different third parties like AVGL, and Play VS, and HOCL who all launch different activities. We see this in college as well, and this has a lot to do with the fact that one, you know, there isn’t say an NCAA or one high school association that really owns the marketplace or owns the one governing body. There’s multiple governing bodies, and there’s also multiple publishers. And like I said. all the publishers decide to approach this in different ways.
So if you’re EPIC, and you have Fortnite, you may start with one partner or multiple players to help roll out Fortnite in the US and high schools, and every publisher has a different approach. And so because of this, you’ve got a lot of fragmentation. You have a lot of players, and frankly all these players bring value and differences to the community. And if you have a high school team, you know your goal is to make sure your team gets to play in as many different events as they can, for all different reasons. So Play VS has a partnership with NFHS, so they run a lot of the state championships, but likewise, we have Intel Inspires. We have now the summer bash we’re going to do. We run traditional leagues throughout the high school year, and we’re going to have kind of different types of championships as well. So if you think of traditional sports and that you’ve got football, and that has the bowls, but it has the Super Bowl. You have soccer that has the Champions League, you know outside of the official league. There’s different types of leagues and different types of value for all those different opportunities, so I think similarly that’s a way high school is going to get involved. So whether your state has an official championship lead yet or not, there’s going to be a lot of other opportunities to get involved in different types of events with different types of players in terms of third parties.
So I don’t think it’s, it’s not sure much comparing competitors or those opportunities, it’s about just, what are the different opportunities for my players and what do we want to do with one, say Play VS and those opportunities, versus, alongside that we can play in HOCL or AVGL events as well. Because that’s the nature of this eSports landscape, it’s going to be fragmented because, like I said, you don’t have only one official governing body of the whole US, and that’s not how it’s going to be, either for high school or college.
RG: Super cool I love that example. I think I said something like, if you are a soccer fan and you like Chelsea, they can win the English, they can win the English Premier League. They could also win the FA cup, and if they do well enough, they get invited to the Champions League, and they can win that. And they’re kind of, and the reputation of that is just as great to the fanbase example. So let’s see, there’s a few more that came in. Someone was asking if we have, if there’s a curriculum for teachers if any of that has been discussed or if we’ve kind of moved into that, I know on the VNN side we haven’t, but I don’t know if there’s anything on Boom or AVGL where we thought that through.
NC: Yeah so there’s different ways that schools are approaching that. So there are some STEM related organizations that can help you develop a curriculum, a STEM curriculum that kind of aligns with the eSports as well, but in terms of developing a curriculum, there’s different organizations and different partners we can connect you with to help build those curriculum, curricula I should say. There’s also, for example, in college there’s a lot of colleges that are now going into eSports majors at their school, that have very robust curriculum that you can tie into your high schools as well. So there’s different approaches, but there are a lot of different tools and resources, and we can certainly connect you to some of those if you want to start thinking about how do we provide classes that are complementary to, you know, the different careers and different opportunities in these sports that we talked about and relate it to STEM.
RG: I saw this question, I love it, I want to say man that’s a whole other topic, someone asks how are you helping to promote these sports coaches getting equal pay to coaches for basketball at the high school level. Love it. I don’t know, Natalie, if you have any information you want to put on to it, I think that’s a really interesting question.
NC: Yeah. I mean I don’t think I have the knowledge to comment on it at this point, and so I’m not deep into these coaches, the details of the coaching to that capacity. We actually have somebody we work with that helps an organization that brings coaches to schools and helps provide coaching services to those schools that would know the answer to that, but that’s a really interest question.
RG: Yeah, Chris let’s talk after. That’s so interesting, I think we’d love to dig more on it. Someone else, Michael, was asking, can my school organize a tournament for our sports league schools. So I’m guessing like invitational type style, like how difficult is that to arrange?
NC: Yeah I mean that is totally doable in terms of working with us, if you create a hub like I said we have automated tools where you can get different teams and players, whether that’s, you know, in your local area of the region to compete in an invitational. That’s very easy to do. And again, we can work with you and actually help you do that for you in a lot of ways. So if you’re interested in doing something like that, you know, like I said we can certainly help.
RG: Okay so we’ll grab two more and then we’ll close it down for the survey. This is a question sort of on cost, so it was the school hasn’t started, Mike’s asking, we haven’t started any sports yet, how many kids can share devices, what’s the typical cost for a full set of equipment, you know, so people can start ball parking in their head what they might need.
NC: Yeah it really depends on what you already have at your school in terms of hardware. Starting from scratch, like I said, it’s going to take, if say you didn’t have any PCs, that you could play games on, you’re going to want at least 10 to 12 PCs, monitors, keyboards, mics, headsets, I mean I’m not sure the range of that kind of cost, but the good news is there’s a lot of partners that we have that are hardware providers, a lot of sponsors who provide a lot of that hardware to schools, or that we can help find partners to provide that to your school. So I think, it’s working through what do you have, doing that assessment, and then where can we help fill the gaps in terms of getting hardware partners involved to help. So don’t have a specific number, it depends on a lot of factors, but it doesn’t have to be a major investment by any means.
RE: Natalie that’s something I was going to bring up too, you know many of the ADs or many people in this call or customers of ours, they know that we share sponsorship dollars and advertising dollars back with them annually, and if we have a lot of interested regional and national sponsors that are looking to help subsidize or promote the growth of this new sport. So we’re in discussions with some of our existing VNN sponsors locally, regionally, and nationally, and it’s going to be exciting to kind of watch the growth as a result of that.
NC: Yeah definitely. I mean we see, you know, huge growth in just sponsors and brands who want to get into the space, especially when it comes to students playing sports and getting in front of those students. I think, like I said, the numbers that you look at, the amount of students who are playing eSports, and these are teens, Gen Z, who you really can’t access if you’re a brand in other ways, right, it’s really difficult as you know, to deliver traditional TV ads or other ads to them. So I mean this is a way to engage kids is through eSports. So yes, to your point Rick, this is a massive sponsorship opportunity too, especially as schools launch events of their own.
RG: Sweet great. So I’ll grab on the last one. This one is just, I’d be remiss if I didn’t answer this one, how does VNN fit into the whole ecosystem? And I’ll take it, but generally our mission statement is connecting communities through sport. And so, our communications platform where you can get information out about any of your sports to your community, and get people to become a bigger part of their school, and so the way we kind of fit in is we’ll plant to make this just like any other sport, so I imagine as things go on further, and once we find out from you kind of what your plans are, I can see this being no different than football, basketball, or soccer at your school. With different levels and top plays and articles and photos, and whatever it is from the games. So anything that we can do to make your job easier is a win for us, so I imagine at some point we’ll work together to have some links for that. When you do one thing in one place, it goes to the other place, and online like we’ll do with scheduling or tickets or registration, or any of the other partnerships we have. So that’s how VNN fits in.
Great. So I think what we’ll do right now is we’ll end the webinar. I wanted to say thanks Natalie and Rick for the time, thanks everyone for being here. The survey is going to launch after I end the webinar here, so please take it. If you miss it or you got to run to something else, it’ll come to you tomorrow as well, so we’d love to hear your feedback. We’re really excited, and if we don’t talk to you, have a great summer break, I know it’s the fourth coming up next week, so a lot of you are probably taking off, maybe some of you even on it, and we’ll be back in touch a little bit after in July when everyone starts getting back to work. Feel free to email us, and thanks again.
RE: Thanks everyone.
Black Lives Matter at VNN: Our Equality and Inclusion Plan
When we opened a Minneapolis office this past January, little did we know that it would play witness to major events ushering in positive social change right on the street outside.
The recent killings of George Floyd, Breonna Taylor, Ahmaud Arbery, Rayshard Brooks and others are tragic, and like so many others, the situation and protests that have come forth since have made us consider the role we play in issues such as systemic inequality, social advocacy, and diversity. The exercise has also made clear to us the power, and responsibility, we have to help.
So today, we’ve decided to to lay out VNNโs starting point to ensure our company stands for equality and inclusion. As we continue to work on these initiatives we’ll create updates with specified goals and how we’re tracking toward them:
Increase Black, Indigenous, People of Color (BIPOC) representation at VNN on all levels of the organization – Beyond casting a wider recruiting net to source more diverse candidates, board members, and advisors, we plan to train hiring managers on implicit bias, standardize questions and applicant scoring to avoid potential discrimination, and track demographics through the hiring process to evaluate our progress.
Make our product more accessible for all schools – Beyond programs such as our โHigh School Software Stimulus Packageโ subsidized by Chipotle, Twin City Orthopedics, Chad Greenway and a consortium of VNN technology partners, we plan to make a more concerted effort toward gathering feedback from outside our customer base and creating programs that allow us to increase the diversity of our network of schools.
Make a greater effort to feature athletes of color – Specifically, in our branded marketing materials, newsletters, website, and announcements.
Partner with and support organizations that promote BIPOC causes – We will seek out organizations making a difference and utilize our resources to support them, whether through software, time, or monetarily.
Continue to make equality and inclusion a priority – In an effort to hold ourselves accountable to the actions in this plan we have created a cross-departmental group dedicated to the topic who will meet at least bi-monthly, and help us track and communicate progress toward each of our diversity and inclusion goals.
As we develop and provide software that helps bring communities together, it’s readily apparent to us that we have an obligation to do more. At VNN, Black Lives Matter and through this plan, we hope to inspire change that ultimately creates better conversations, experiences, and technology tools for all of us.
How Verrado (AZ) Head Football Coach Shawn Copeland is taking back his off-season with the VNN Team App
The off-season is a sacred time for football coaches, and is often the tipping point for programs looking to get ahead of their competition. With the COVID-19 pandemic leaving its mark on the 2020 off-season, every coach and program in the nation has lost some of the most valuable time spent with their team. However, for every crisis there is opportunity, so we spent a few minutes with Verrado High School (AZ)‘s Head Football Coach Shawn Copeland to hear about how he’s using the VNN Team app to make the downtime work for his Vipers.
The Weak Become Weaker, the Strong Become Stronger
Shawn Copeland, head football coach at Verrado High School (AZ), isnโt one to let a global pandemic bring down the most important and critical part of the year for his football team. Coming off a 5-6 record in Coach Copelandโs first season as head coach, he stated that it was the โmost successful losing season in history,โ referring to the fact that each of their six losses came against a top 10 team in the state. Coach Copeland knew that if his team was to get over the hump and join the company of the elite, it all came down to the off-season – the time where the coaching staff builds relationships, athletes get stronger mentally, physically, and emotionally, and most importantly, the team can comes together as one unit.
With COVID-19 on the rise, and sports being canceled across the country, Copeland’s knew this would be a watershed moment for the Vipers. This situation would make the weak programs weaker, and the strong program even stronger. He knew exactly the side that he wanted to be on.
Taking back the Off-Season with Virtual Training
The weight room, the heartbeat of the off-season was off limits, so Copelandโs first action in trying to find a solution to began with YouTube clips which were sent to to his athletes daily. They were prompted to complete certain activities and drills from home. However, accountability was a pressing concern. How could he ensure his athletes were putting in the work without a way to track their results?
After online research into alternative solutions, Coach Copeland found VNN Team, the training and communications app, which allowed for delivery of workouts to an athlete’s phone and a way for he and his staff to check in . Coach Copeland was immediately drawn to the fact that he could use this technology to eliminate excuses, and bring back that sense of accountability with each individual on his team.
โImplementing the VNN Team App was a no-brainer for our program. The fact that I can use leaderboards to prove that my kids are completing assigned programs and putting in the work has been an absolute life-saver for Verrado High School Football.โ – Shawn Copeland
Not only has the Verrado coaching staff appreciated this added accountability, the athletes have bought in as well. Most of the athletes on Coach Copelandโs team donโt have access to personal trainers or home-gyms making VNN Team their only option to compete with their teammates.
โWhen the kids are going through a workout, they have to complete one exercise before moving onto the next. As they enter their numbers it turns into points. Our current leader has 2,000 points. If Iโm a kid and Iโm only at 200, I know I need to work harder.โ – Shawn Copeland
Training Sophistication: Custom Workouts from Home
Beyond assigning and tracking, Coach Copeland builds custom workouts, and implements programs. Pre-loaded โat-homeโ exercises and customized workout programs are now a part of the daily training regiment via VNN Team that he has been assigning to his athletes directly through the app.
โThe ability to customize my workouts has not only helped now with at-home training but is built to set us up for success when we get back on the field. Once we regain access to weight rooms, Iโll continue to build custom workouts for athletes, personally catered to shoring up their weaknesses.โ
– Shawn Copeland
Thereโs uncertainty everywhere surrounding the COVID crisis but one aspect stays intact for everyone: this crisis will end.
โIโm excited to keep using the VNN Team App heading into our season this fall. It will make my life much easier to use the communication features to keep my parents on the same page as well as continuing to build on the training programs that were built this summer. The fact that everything is in one spot makes a huge difference.โ – Shawn Copeland
Take Back Your Off-Season with VNN Team
Shawn Copeland and the Verrado High School Football program is one out of hundreds that have implemented VNN Team into their programs to assist them in this crisis, and to add technical sophistication to their program once the dust settles.
โAs coaches, we should always be looking for opportunities to give our kids the best experience possible and this is something that you have control over. You can deliver your training, your workouts, to see your results and you can jump in today and start implementing it in as little as a few hours.โ – Shawn Copeland
Interested in using the VNN Team app to improve your program? Get started with communication features free. Access through your GetVNN Dashboard, or download the app directly on the App Store or Google Play.
#SCPride: How South Christian HA is promoting their athletic programs online
At the helm of South Christian Sailor Athletics for the past seven years, Curt Copeland has dedicated himself to making a positive impact on the lives of every student-athlete at the school, whether through social media, his website southchristiansports.com, or on the field. As he wraps up the 2020 school year and transitions to a new role at South Christian next year, join us on Thursday, May 28, at 1pm for a unique POV into the tips and tricks he uses create #SCPride across the community.
Drew Losee: Okay everybody thanks for attending today. My name is Drew Losee and I am the account specialist for all of our school conferences at VNN. For those of you who don’t know, VNN is a Grand Rapids based company who is the leader in, you know, a communication platform for high school athletics. And today I wanted to touch base with Curt Copeland over at South Christian. VNN works with a handful of OK conference schools like Rockford West, Ottawa, Hudsonville, and South Christian, which is why we’re talking with Curt.
Curt, today, you know over the years Curt has done an incredible job, you know, just building South Christian’s online presence both through social media and through, through their website. So I wanted to, you know, get on this webinar with Curt and some of his peers so he could just kind of, you know, go through, you know, just the educational discussion of, you know, how he’s been able to be successful over the years, and hopefully you guys can pick up on some things on some of his strategies, and some of the software that he’s using as well. So Curt, want to thank you for being on with us today, and hopefully this will be educational for everyone.
Curt Copeland: Awesome, thanks for having me, pretty excited.
DL: Alright so Curt, I’m going to go ahead and give you a presentation access so you can take control of the screen and show your screen to everybody.
So just kind of to get started, you know, over the years through talking, through talking with many athletic directors, you know, one of the things that I’ve kind of grasped on, is every AD kind of has their own personal philosophy when it comes to their athletic department. But also, their personal philosophy in terms of how they approach athletic communication and their online presence. So, you want to just get, maybe give a little background of, you know, what your personal philosophy is when it comes to those kind of things?
CC: Yeah for sure. So we, when I got hired at South Christian seven years ago, we were partnering with VNN. And at that point, we were just starting to see how useful of a tool a centrally located, one-stop shop website was for all of our athletic programs. So we knew it was vital to our community that they had a place to go get everything in one spot, have it be accurate, have it be up-to-date, have it be something. Like, it becomes part of their daily routine. So that was something that when I took over, it was something that I knew was going to be very important moving forward. And just like the general trends in high school athletics at the time, like seven, ten, years ago, you know, nobody really had websites.
If they were, they were just managed on their school website. They were pretty static, wasn’t a lot of great info out there, you know. You go back further, 15/20 years, like there’s no thing such as a school website. Nobody knew anything. Like, you’ve got all your information from, you know, you got your schedules, from a paper schedule, or a poster that somebody did at the beginning of the season, and you got your scores and recaps from the local newspapers, and so over time that has changed. And where this, a product like VNN has really allowed us to keep recognizing and been maintaining the things that we do on a day to day basis from an athletic department standpoint, in one spot. And again, like 20 years ago wasn’t a big deal, but now it is.
We’re following, you know, into the footsteps of the college’s. We’re like, all right people, got to know what’s going on, and they want to be, they want to be attracted to the things that you’re doing. And the website is one of those things. And so, you know, as a high school athletic director, you are, by default, a sports information director. You’re at a college level, there’s other people to help with that and serve in those roles. We’re in high schools, that’s just not feasible. And so it falls on the athletic director. And those things, I think we’ve just kind of accepted it, and we’ve ran with it and tried to make the best of it.
And that’s really fit into my own personal philosophy of how we wanted to recognize our student-athletes in a unique way. And so that’s why VNN has been a good partner for us at South.
DL: It’s great, and we really have seen that over the years. So I hope you’ve done an incredible job of building your website, and we always use you, as, you know, kind of our example for other schools in Michigan to kind of look at and, you know, take some tips from, and that’s exactly why we’re doing this today. So you obviously mentions that you guys are a VNN school and you use our VNN platform, but maybe you can kind of give us a little bit more detain as to into VNN and other softwares that you guys use, and just maybe how the software kind of helps you carry out what you guys are looking to do at South.
CC: Yeah. So we’re trying to make everything accurate in terms of information, in terms of schedules, to make sure that people know, okay, what’s going on this week, who’s playing where, where are the games that, you know, we make sure that all those. All that information gets displayed on our website in various areas, is up to date, and is accurate, because it’s important. So we use the VNN scheduler on the backend too, and it’s a really smooth, easy, simple product to use. It goes really quick to make edits, to make changes a lot of times, you know, typical spring rainy day like it is today, you’ll be cancelling games. And you can do it from your phone through the scheduler piece of VNN, so that’s one piece. And I think for us has been, at least for me, it’s been really useful to try to manage things on the fly, make it where it’s not too overwhelming or too cumbersome. All of our coaches, at least at the varsity level, we quote unquote require them to use the PressBox app to report scores, but we also encourage our sub-varsity teams to use those, just because it’s a great way to highlight the kids in your program, keep people up to date, and then those get synched right into our website.
And from there, we have the opportunity to share it on our social media platforms, which we’ve had a lot of page views that we’re getting from our score recaps, photos, those. A lot of the trail, you trail that stuff back, it’s coming from our social media, so we have a school Facebook page that we utilize, we have an athletics only Twitter account, and then we have an athletics only Instagram account. And those things kind of just mesh how we easily get communication to people, rather than having to have them seek it out, go onto the website. Right, so it’s showing up on their phone, it’s showing up on their news feeds, and that’s been a really, really good thing for us.
DL: Yeah that’s great. One of the huge huge pluses of the platform, just being able to, you know, kind of just post something in one place and it going to all the different channels that you need it. To go to, so your, you know, your athletic department social media accounts, your team specific social media accounts, your media contacts, and everything. So that’s awesome. You mentions schedules, so VNN has the ability to do scheduled syncs with a bunch of different companies. We have a formal partnership with Arbiter, and 818, and we also work with companies like Event Link and Our School Today. You mentioned that you use the VNN scheduler, and I guess, maybe just give a little background as to why you picked that specific method.
CC: Yeah. I just, I knew for me like if something, if the schedule was wrong somewhere, I know that I was going to be the one who’s going to be fielding the call of fielding the email and figuring out what in the world, why is it showing up this way when it’s not that way, or why are the changes that I’m making on a day-to-day basis not showing up, and so when we started diving into what’s the best way to do that, I mean this scheduler app you would call it, or just that product within the VNN site, was just so easy to use. And it’s just when you get into some data entry right, it’s like you just get into a rhythm and you understand, and you can do things quickly, and sometimes too quickly where you make your own mistakes. But I just find out, like, that I make less mistakes when we’re utilizing this scheduler product. And so, and it was something we already paid for right. We already bought it through our VNN package, was had access to it, and it was really smooth, and so I could, like I said, could do it from my laptop, I can do it from my phone, I could do it anywhere else and with no issues.
I mean, at one time I did it in the car on the way to a vacation. So like, there’s little things like that with scheduler that were really nice. You know we explored looking into 8 to 18, and because, you know, we wanted to still have some reporting tools and have ways to share contacts and things like that, so we still use scheduler for portions of that. Plus, you know, it just wasn’t something that we were ready to take on at the time. But I do know that other schools, VNN schools, are utilizing 8 to 18 and are having some success with that. So without actually using that product, I know there’s some really good endorsements out there. People who could potentially pick up on that, but the scheduler piece just allowed me to have some control, because I’m a little bit of a control freak at times when it comes to this website. So I know everything was going to be accurate in the right way, and took pride and making sure that that was going to be the way it was. And if there was a mistake, it was going to be something that I was going to fix, and I was going to own. And so that’s why we use it.
DL: Yeah. So the, I believe Bill Kennedy uses 8 to 18 over at West Ottawa, and then Cole Andrews uses our Arbiter sync over at Rockford High Schools. And so you might say, so you talk a little about the VNN scheduler, and so on VNN scheduler there’s really two ways that you can upload a schedule. You can use our interface to just enter in the game information one by one, or you can download our excel file template where you can just enter in all the games information once, and then upload that template into the system, and it will pull through, through your schedule. So do you use the one by one method, or do you use the Excel file upload?
CC: We’d use the one by one, just because it, like it’s so easy from a mirror now that we’ve shifted a little bit, and now Emily our athletic secretary is entering things on VNN right. Like once, you can enter an entire team schedule relatively quickly just based upon the pre-population and the way it’s set up. So for me, it was too easy not to use.
DL: Yeah for sure. So in 2019, you guys as an athletic website had over 684,000 page views. That’s like around from 57,00 a month. So what would you is maybe like, some of they keys to attracting eyes to your website and content?
CC: Well we knew we wanted to make it visually appealing, right. So when we redesigned it, we wanted to make sure that like, our school logo, our new logo that we adapted in 2018 was going to be present, and going to be like, this is going to be good. It’s almost like a branding thing right. Like we were trying to eliminate some of the old school anchors, and the old school SC’s streamlined, to make sure that when, this is the thicker SC and anchor, black. Like when it shows up, everybody knows that’s who it is. So that website had to be, have a really big presence with that, you know, But we look at the photo galleries and the page views, a lot of those come from the photo galleries. So we have either yearbook students or parents or community members who we set up partnerships with, or they’ll just go to games and take photos, and they can easily upload them from where they sit, and those are very attractive to both kids and parents and community members. Everybody likes seeing the photos, you know, download them from there. So that draws a lot fo people to our site.
We get a lot of views from that in my opinion, and you can kind of see it flows to like, we’re neat, you got a good photographer who’s putting up a lot of photos, your page views go up, and when you’re missing that boat, then the views go down. And then the PressBox posts that turn into regular articles. Now, obviously we’ve been shut down for a little bit, we don’t have any of those, but like, as you can see here, first district game, boys basketball right. Like here’s the recap, that would be one of the assistant coaches wrote and gave the snapshot of what the game was like, and so that then went to our social media, and so then got into people’s feeds from there. And so those, these types of things, the most consistent they are, and if we get them out in a timely fashion right, like the same night or written the next morning, like, people want to see that. And, you know, relatively quickly, and so having those opportunities on our site has helped build some of those page view as well.
DL: Yeah that’s, and going back to the photo galleries, that’s something we see with all of our schools across the country, is all of our schools that are, you know, at the top of the list for page views, are all schools who are putting out tons of photo galleries like you mentioned. You know, the community loves to see those photos, you know, it’s a visual medium, and those are super eye-catching and easy to flip through. So that’s huge for any of you guys trying to build your online presence, you know, whether it’s you snapping some photos, or whether you recruit a journalism class or a team parent or something like that, just have somebody with a quality camera out there just taking snapshots of our events. Yeah that’s, that’s great.
So you brought up social media a couple times, so just kind of curious, what would you say, like, how much time you spend on your website content versus social media content only. I know VNN, your social media, work together. But how would you say, you know, you kind of split your time with that.
CC: With that, it’s hard to tell. Because I, like, you know, things come up or there’s opportunities go get things on the side or get them out to the community. We, I kind of did it on like a needed basis. So it wasn’t a set schedule thing for me every week. What I would or wouldn’t do, like, it just allowed me, I used the website as not really necessarily a to-do list, but just like, if mom and dad or grandma and grandpa wanted to know what was going on in athletics this week, it was my priority to make sure that they knew what was going to happen, what is happening, and then what already happened. And so that was, I just always tried to maintain that, okay, you know, on a consistent basis, where that then, spending time in that, allowed me to spend a little less time on the social media side, Because then it just gets, you know, we just click a button, push send, and it goes. And from there then, it’s kind of off the plate for us so to say.
But, you know, I just know that when we put it out there, that’s when most of the interaction ends up happening. And so there were some really cool things that come out of making sure that the website was accurate, neat, appealing, and some stuff. It’s a place where people would go to find out everything about athletics.
DL: Yeah, so focusing more on social media then. What are some of the ways that you’ve been able to build up your social media accounts over the years?
CC: Yeah, so obviously the photo galleries are great. People like, people love that the scores, they want to know what’s going on, because I used to look in the Grand Rapids Press every morning to figure out what the results of the games were, but we did, we jumped in last year and started using BoxOut, which is a product that VNN partners with, BoxOut Sports, and this just allowed us to take off in my opinion, when it came to just graph like, infographics, and things we were doing on a day to day basis. Like, our community ate this up because we gave them previews.
Like, for example, you know, we had a purple basketball game. So we could really market it and help the people who were raising the funds, it was actually a current player who had been affected by cancer, like he was putting on this fundraiser game, and I said, “Dud, let’s get this in her, let’s get, let’s help you market it”. And so when you used the graphics, the infographics, that BoxOut provides, that really allows you to do some really cool things.
We had a radio broadcast partnership this year, and so we sought out some sponsors so Michigan Sports Radio broadcasts the games live online, five of our boys and girls basketball games on Friday nights this year, we were able to secure sponsorship from those with Chick-fil-a, and with Broadmoor Motors, and so from those companies I would go to him, say, hey, they price per game is X amount of dollars, you send me your logo and we will get your logo on all of our social media broadcast marketing shots for the week, and you know, all the promotion leading up to it. And then obviously in the game they would get a bunch too, but from an online social media presence, like, that was I think really helpful to see that to the local businesses who were jumping on board with us.
So you can, there’s a zillion things that you can do with this, the options in terms of templates of what they have. It was really helpful and allowed us to be visually appealing to our community and get information out to them quickly. And BoxOut’s really good about responding to things and help you. So for example, with football, we’ve got a bunch of cool things that we’ve made up. We’ve also used some schedule graphics, and it’s just like we’re not that far behind the colleges and what they’re doing in terms of infographics and social media.
I knew that this was something that one, it was interesting to me because of my graphic design background, but then also I knew we could do some really cool stuff with it. So we jumped on board and I just knew it was a really helpful thing that was only going to get us better, and then from that standpoint, so now moving into next semester next fall, there’s a student at our school who’s really into graphic design, he’s going to be a graphic designer, that’s what he’s going to do for a living right. But I also know the kid loves sports, and so we got it set up with our counselors and our administration, where this young student is going to be able to work with me, or our new athletic director, one hour a day every day and get school credit for it, and then help some of this stuff and build some of these graphics and help us with some schedule promotion, some score recaps, and sync all that into the website. So not only is it fun for us to do, but we’re having the opportunity to give a student real life experience and high school credit that will allow him to build his craft. And that’s something I’m really really excited about, watching this kids potential grow. And it’s something that a combination of passion about graphic design and passion about sports. And so, really super super excited that we jumped on with BoxOut, they have not disappointed.
DL: Yeah that’s awesome. It’s really cool here, you know, you’re taking somebody under your wing. I know that’s something that you’re passionate about. Something that we’ve discussed in personal conversations as well, but with BoxOut as well, you know for any of you guys out there that are interested, I encourage you to go look at South Christian’s social media feed. Their website, as well as West Ottawa, Bill does a great job with it. And Cole at Rockford does as well. And, you know, for those of you who don’t know much about BoxOut Sports, you know, kind of give you a background on them.
They started out, their main client base is colleges. So if you look at like, Notre Dame’s Twitter feeds, or Ohio State or Georgia Tech, or any schools like that, all the Big East, they actually all use BoxOut. You put out their graphics, and they make it incredibly easy. Curt, if you want to just click on one of those graphics that you made, they make it incredibly easy. You don’t even really need to have a background in computer design or anything like that because it’s just, they’ve developed these pre-created templates that just allow you to go through and just plug in, you know, information on the text boxes, drop some images in, and then it would just automatically create this, you know, professional level graphic for you right there. So, super easy tool, and this as well syncs with your social media. So you can actually type up a tweet from BoxOut and send it, send it out directly from the BoxOut platform.
So, encourage you to look at South Christian, look at West Ottawa and Rockford, and just see how they use it because it’s an incredible way to, you know, get some eyes to your social media platforms, and your website as well.
CC: This was, so this was important to us. I knew that, so there’s a cost that comes with it right, but if it’s something that you think is vital, it’s important, and like, I found a way to put this in my budget for next year because I feel like it’s such a great opportunity. So not only, all right, so I have the student who’s going to start working on stuff, our athletics secretary has access to do this if she wants to do something with it, we have digital signage throughout our school on a large flat-screen TV, so the administrator who’s in charge of that can utilize this in the yearbook of they’re interested, and we’re also, again, in the fall, expand to giving coaches opportunities to use this kind of stuff to promote your programs, or promote camps, or from a recruiting standpoint to get kids, you know, potential looks after high school.
These are all things that can be super helpful to coaches as well.
DL: Yeah that’s great. We’ve even seen schools use it, like, just school administration use it for, you know, teacher of the month and things like that, so it can be a non-athletics related too if you want to use it in that way.
So you mentioned a few times how, you know, you’re, next year, you’re delegating some work to a student and you do some, you know, with your athletic secretary as well, and you brought up your coaches a little bit. So just maybe give it a little bit more detail. What forms of content are you delegating to your coaches and staff? I know you mentioned a little bit about reporting scores and things like that, but maybe just give a little bit of detail of what they’re, what you delegate to them, what they used to carry that out.
CC: Yeah. So our coaches do a really good job of highlighting your programs, you know. When we started with VNN and using Press Box seven years ago, coaches were like dude you want me to do this now, like you want me to add this to my plate, you want me to be the newspaper reporter for my teams?
And they’re just like no, that is not what we want, but if there’s, this is something as an AD I’m going to delegate to you. As a coach, you delegated somebody else, so if you have an assistant coach, give them some responsibilities and allow them to utilize this platform. Or if you have a, whether it’s a team manager or you have a supportive parent or a community member, or anybody who you think will be willing to kind of help and jump in. And you don’t have to write 10 page novels. I tell coaches all the time, people want to know who you were playing, what the score was, if anything good happened, and what was coming up next. And our coaches have done a really good job over the years of either owning that themselves, passing it off to an assistant coach, or utilizing a current team parent.
And it’s been fun to see, because some of the coaches do a really good job of, because as a coach, sometimes you get lost in the shuffle of scores and playing time, and you got, you know, this and that. But like, I’ve seen our coaches utilize the Press Box app and really like, share some heartfelt feelings about a certain game or a certain team, and they’ve used that as a platform to kind of show the human aspect of themselves as coaches you know.
And for us, being a faith-based school, use it as a devotional tool, or just a way to highlight a school, a group of kids or individuals and what they’re doing, you know, and and off the field. It’s bee really cool. So the coaches who have owned it have with it, have done great with it. And it’s, like I said, you don’t have to, just like BoxOut, with Press Box, with all this stuff, you don’t have to have a detailed computer graphic background, like it’s set up for you to plug and play, enter data, super simple push in, and it looks super professional.
DL: So yeah. To give a little more background to Press Box, basically what happens is when a game finishes up, a coach receives a notification that basically says hey, remember to enter in your score and write your game recap article, and they click on that link and it takes them directly to where they need to go to plug in their score and where they can write an article. And what’s great about it is when they enter in all that information, when they publish it, it’ll go automatically to the website. It will go automatically to the social media channels that are connected, as well as any media contacts that are set up on the backend. So there’s, you know, no longer the days of having to, you know, call in scores to newspapers or anything like that, you can just put in their contact info and they’ll automatically receive that post and score. So just allowing the coach to publish it to update that, we can update the community and have it go to all the different spots that you need it to go to keep an eye on, with the trend of coaches. I mean I know there are a lot of ways that coaches kind of communicate with their teams and different things like that, and I know more and more schools are kind of moving away from exchanging personal cellphone numbers and doing text conversations, just because there’s really no way for, you know, administration to monitor those conversations. So what tools are available to your coaches that allow them to, you know, communicate with their team and parents?
CC: Yeah so, we, you know, every week we tell coaches and we have policy built in our school, handbooks about communicating with the kids, and how that’s appropriate, and what’s the expectation for us. And so we encourage them to use different products for that. So like football, boys basketball, girls basketball, uses Hudl for their video sharing platform right, but then Hudl has a messaging feature where, you know, if it’s a group message and it’s a safe thing and it’s a great way for kids to get communicated to a coach. But I know there’s a bunch of other apps out there, like a remind app, or you can message and manage contacts from that standpoint.
You know, VNN has some opportunities out there that we haven’t discussed and use because, just because our coaches have found out that they’ve got unique things that work for them, depending on whatever works in their program, yeah. But that was, it’s a really big key for us moving forward, as to making sure there’s opportunities for coaches to safely communicate with their kids. Because, you know, sometimes kids just don’t, as much as we want them to, but only want to give them opportunities that communicate face-to-face, it’s just not how they do it right now. So at some point, we got to get to their level to get them vital information.
DL: Yeah no, that’s great. So you brought up that, you know, VNN does have a way to kind of communicate with teams. It’s very similar, we have a, basically we partnered with another Grand Rapids based company called Max One to create our app called our VNN Team App, and it’s pretty much, it’s very similar to those remind and Team Snap type apps out here. And, basically, but it has a benefit of, you know, integrating directly into your VNN website. So, you know, coaches are able to use that app to enter in Press Box results, and then also they’re able to communicate with their team. So I’m going to switch over to my computer real quick just so you guys can kind of see how that works.
So yeah, this is basically the VNN Team App, ass you know it’s an integrated all-in-one app for your teams. And basically you’re able to have chat channels and send out communication blasts to your parents and your athletes as well. But then it has the added benefit of one, integrating with the VNN website, but also you as an administrator are able to view all communications, all chats that have been sent back and forth. So hopefully, you know, there’s never any inappropriate behavior that goes on, but if there is, you guys are protected and able to view all that information. I know Cole Andrews and Rockford use this app and have a home having it, you know, with everything going on and haven’t been able to use it too much, but they’ve been able to at least send out workouts and things like that for their athletes to do at home.
So, super useful tool that comes with the websites and hopefully you guys can start to utilize that come this fall. To kind of wrap up here, speaking on the pandemic and everything going on, school you know, not being in session and things like that. Going back to you guys, website content, you know, without there being any games or anything like that, do you want to maybe give some insight and how you’ve been able to, you know, keep pushing out content, and maybe some of the forms of content? Because you guys have been doing a good job with that.
CC: Yeah, so, you know, when you average 50 thousand page views a month, like, obviously people are looking for, they’re looking for stuff. And so we knew that with no activity, man, things are going to get real quiet soon, so how do we get, how do we get information. Or how do we, part of it was like how do we share good news about what’s going on, on South still. So we decided to dig back and do some of these throwback posts, trying to highlight every program possible, and just went and found whether it was a cool moment or a unique thing that happened. Or, you know, for example, girls basketball 2016 qualified for the state finals. They have a really exciting win against Country Day in the semis, so we just took that post that we did back in 2016 and just reposted it.
And they’ve got a lot of views, and they got a lot of people looking at social media. So, you know, highlighted state championships, and it was just a unique way for us to continue to highlight some of the things we’ve done in the past that were unique and special times for our community. But also, it was a way for us to bring good news to our community, and then we were, we also decided that within our academic structure, like we were, when we moved to online school, we wanted to make sure that our kids were being connected academically. And the teachers did a tremendous job of that. We were trying to take care of them spiritually, and so our Christian Ministries class and our religion department did a great job of connecting with kids there.
We also thought, man we got to get, when everyone was stuck at home, we got to them moving and we got to get them active. We got to do something, and so we provided, every weekday we put out a 20 to 30 minute at-home workout. So we used a page, just a static page down SouthChristianSports.com/workouts, and every day we would go in and post a motivational video from YouTube to kind of get, and so you know some of them were inspirational, as some of them were faith-based, it was a really good. And then our strength and conditioning coach Tim Pices did a great job of sending me some workouts, we posted them on YouTube and the notes integrated right into this page. So, you know, super simple stuff to do, but we wanted to make sure that our community was being taken care of spiritually and physically. And so we realized that, people go to SouthChristianSports.com a lot, let’s highlight some of the good stuff we did back in the day, and then let’s keep people physically active throughout this weird time. So we thought that those things were really helpful to us.
DL: Yeah no that’s great. You guys were being proactive and making sure that, you know, the community was, you know staying healthy. Physically, mentally, and also just the idea you know, reposting old articles, you know. It takes very little time and it’s something that’s clearly showing that causes some engagement. So that’s really smart on your guys’ part.
CC: Yeah because if we didn’t do it, if we didn’t do that we would be, it would be all negative stuff right. It would be COVID-19, and this is cancelled and this is cancelled, blah blah blah, so we just though it’d be good to mis in some good stuff.
DL: Yeah no that’s awesome. Yeah so I think that’s kind of all the questions I had on my end. I want to thank you Curt for taking the time to, you know, sit down with me and just kind of share with your peers, you know, some of the ways that you’ve been successful over the years and recently, you know, it’s clear by your guys’ page views and interactions with your community that you’re doing a stellar job. And, you know, hopefully other ADs in the conference see that and will maybe think about adopting some of your practices and software. Yeah, just want to thank you for your time man and hope you guys and your family continues to stay safe and healthy throughout this.
CC: Cool man thanks for having me it was fun happy too help.
DL: All right thanks man take care. And for anybody who is interesting in, you know, learning more about VNN or even BoxOut, like I said, you know, feel free to go ahead and check out, you know, South Christian, Hudsonville, West Ottawa, Rockford, check out their websites, check out their social media, you know, they used. And they use it very effectively as well. So if you’re interested in learning more about VNN or BoxOut, here’s my contact information, feel free to reach out and I will be sure to send all of you guys a copy of this webinar as well so you can look at it for later reference if needed. Alright thanks everybody.
Social Distance Sign-Ups: A run through of RegisterMyAthlete
Fall Sports may be changing in front of our eyes, but however it comes back, athletes still need to sign-up to play. So how do you, as an athletic administrator, do that in a world of social distancing?
Romy Glazer: Hey everyone it’s Romy from VNN, and right now it’s a few minutes after 10:30 here central time. So we’re going to get started. First off I wanted to say thanks to everyone here for spending, you know, a half hour of your morning here with us. This is one of the series we here at VNN do where we try and create some low pressure, just visibility, into some of the partners that we work with, get you guys a demo, get you familiar with technology while we’re at home.
And today’s topic is more or less one of the building blocks with everything that you use, so we’re really excited about it. And it’s all around registration, and so today I have with me Rick Ehrman, CEO VNN who’s going to speak a little bit at the beginning, but we’re going to get into the meet pretty soon, and that’s we have Clair Anderson and McKay from Register My Athlete. We’re going to walk through a little bit of their software, see what it does, and give you guys a good point of view as to how you can utilize digital registration. A little bit on the high level of what to expect, so we have this scheduled for 30 minutes, and on occasion, you know, we usually hit that, sometimes we go over a little with Q&A, but we have everyone in listen-only mode, primarily because there’s a lot of people, but at the end of the session we will do Q&A, I act as a moderator, so if you’re logged in you should see a control panel. You can ask questions on the side there, I’ll be watching them, answering what I can, and saving a bunch of the good ones to pick up at the end. It’s also going to be recorded, so we’re going to be posting this on YouTube, so you’ll be able to check it out later.
You know, if you have anybody else in your department or your conference or your association you think should see it, feel free to send it. You know, we are happy when that happens. So with that, I am going to hand over to Rick Ehrman to get it started for me.
Rick Ehrman: Thanks Romy. As some of you know we’ve been having these on a weekly basis, introducing partners and technology and acquisitions, They’re usually most productive the quicker we get the Q&A, but I also want to encourage you to submit comments or suggestions, we have been trying to do a better job of listening to our customers, so we feel like we’ve become a credible voice in the industry by listening to our 3,000 plus high school customers, and we’ve been doing a lot of work to kind of analyze partnerships and technologies we think can serve you better.
I’m excited to introduce Clair Anderson in a few minutes, and Register My Athlete, because they’ve been one of our closest partners and we believe solve one of the biggest problems that athletic directors and coaches deal with.
So just a little bit about the VNN mission statement, I won’t spend too much on this, although I do take mission statements very seriously, we spend a lot of time thinking about the stakeholders that VNN serves. From ADs to coaches to parents, down to athletes. And what’s really exciting and fun about being in this industry, is we’re all kind of trying to solve the same problems, which is making your jobs easier, making athletics more affordable, more accessible, safer. And I was on a webinar last week with a consortium of technology providers, some of them on this next slide that really are kind of point solutions for each one of the problems or challenges you have to deal with in your day to day job. So, as you can see, we like to think of ourselves as the connective tissue. We’ve had great growth in the last 90 days, I don’t want to skip over kind of, the, you know, the challenges that we’ve all had associated with the chaos and disruption of our COVID-19 communication platform we feel is thus used and most effective during times of crisis and chaos, when you’re required to communicate in masses more frequently and more consistently.
So we were, we fell, blessed to be partnered with these companies and digital ticketing and the video space. I was actually on the phone yesterday with the leadership team of Hudl, who we have a lot of respect for. They’re very solution oriented and have great market share in the high school space, and I don’t think this is officially their mission statement, but they were talking about keeping athletic directors married. So I didn’t want to be too tongue-in-cheek, but we’re trying to make sure you all stay married, and don’t get divorced by getting home earlier in the evening. But without further adue, you know, I want to talk a little bit about registration, and, you know, why we chose Register My Athlete. And then I’ll hand it over to Clair and his team to give you a demo, which I’ll use to be most important.
But the data that we’re able to aggregate and analyze as a result of our partnership with Register My Athlete really helps us serve our stakeholders better across the board. I come from the youth sport space, I used to work at sports engine, where, registration is everything. And it’s the biggest problem, the biggest challenge, the tip of the spear, but as we think about the user experience and ease of use, and technology and reporting and compliance, we feel like we did a great job of analyzing the market to see what the best solution was for you. And we’re fully integrated with Register My Athlete, which should I think, feel like we’ve eliminated anything to do with touching paper or checks, or shuffling, and just kind of digitizing that entire process.
So I’ll hand it over to McKay, who could talk a little bit about the value proposition, or maybe Clair will speak of that first, before we get into the demo. But excited to take your questions later in the call.
Clair Anderson: Thanks Rick, this is Clair. I just want to introduce a little bit about what Register My Athlete is about, then I’ll turn it over to McKay to do a demo for you.
But a little background in terms of Register My Athlete’s story, I’m one of the founder of Register My Athlete, it’s a paper free solution, you know, and it was designed, the concept for RMA started in 2007 when I was an athletic director. So I’m an old educator, 18 years. I’m a coach, athletic director, and teacher. And 12 of those was an athletic director, and so our product was built from an athletic director’s perspective, and what, basically what we’ve done is we’ve focused on just the clearance process paperwork, all the things that when an athletic director goes to work in the day and their desk is just full of stuff, and you’re trying to get as many things off the plate as you can, that’s what we focus on from an athlete and coach perspective. So we do coach management as well, we try to stay in our space and what you want to be the best in the registration space that we can, you know, in all thing associated with that.
Whether it’s do the paperwork, collect the fees, help manage some communication. And through partnerships with VNN, in that communication regard, you know, passing rosters and that kind of stuff, but our goal and the value in our partnership with VNN is, let us stay in the registration space, take as many things off an athletic director’s plate, and then partner with the VNN ends of the world so that they can help manage the rest of your day to day. And so we currently service over 4,000 schools, a lot of those in coach management registrations, but and then a number of them in athlete registrations. We manage state eligibility transfer processes, that type of thing, and we do that for three state association in Utah, Nevada, and Texas, and working on a few others.
But with that, I turn it over to McKay to kind of give you a clearer picture of how the process works and go from there.
McKay: All right everyone. This is McKay, thanks for being here. Clair discussed a little bit about what we’re here to do, and I’m going to talk more about how exactly we do it. So let me get my screen set up. Awesome.
So at Register My Athlete as, Clair.said, we primarily do three things. Athletic registration, coach registration, and then the third thing is a platform for athletic trainers to manage injury cases for the athletes that they’re seeing about injuries. So I’m going to go sort of in that order, I’m going to cover account creation, and then I’m going to go in as a parent and show the parent side of things, and then I’m going to go in as a coach and show some of the tools that coaches have in order to manage those incoming registrations that the parents are doing. And then I’ll get into the admin point of view, we’ll cover athletic training and then coach management toward the end.
So I’m going to go ahead and get started. You see I’ve got a login page pulled up, I’m not going to really get into account creation much other than to say that every user has to create an account, and then within that account they will be doing everything that they need. So it’s basically sort of a one-stop shop. And you’ll see what I mean here when I log in. So I’m going to long into our test account, and you’ll see I’ve got four portals here in he middle. So these are the portals that I have because I have multiple roles. So I have a parent portal, coach and admin portals, and then a coach registration form. So all of it’s done under the same account, so that’s all I’ll say there.
Now I’m going to go into our parent portal, spend a couple minutes in here showing you a little bit about the process. So the first thing I’d like to point out is that, when a parent registers their athlete out of school, that school can now send e-mail announcements to the parent, and also put them on the front page of their account. The second thing I’d like to point out is that this list of athletes right here shows that a parent can create and register multiple athletes under the same account. So they can get it all done in one place. Now, I’m going to click starter, complete registrations, and I’m going to go into an existing registration down here on this list. If I needed to start a new one, I’d do that right there, but I’m just going to go into this existing one that I’ve got right here. And I’m going to go into the registration checklist.
Now, I’ll preface this with, there are a few other pre-registration things that usually need to be done. For example, collecting guardian info, collecting insurance info, there’s a health questionnaire that you can set up. So there’s a few pre-registration things, but this is the meat and potatoes of the process.
So the first requirement section is going to be the electronic documents, document questions, and then the legally binding e-signatures for the guardian and student. Now, it’s a pretty straightforward process. We would set up the school’s documents here, the parent and the athlete are going to read all of them, they’ll need to agree to the document. Once it’s been read once, they’ve done that, they’ll answer all the document questions. And once they’ve completed all of these requirements, they’ll come down and the the guardian and student e-signatures. Now these are legally binding, and they bind everything in these sections here. So that’s all I mentioned there.
The next thing I’ll mention is going to be the additional requirements / physicals, and this is primarily used for physical forms. It’s a section for anything that needs to be submitted to the school rather than just read, or rather than just answer, it needs to be submitted to the school rather than just read, or rather than just answer, it needs to be submitted. So the most common example is a physical form. We provide a resource document here, so the parent can click here and download the physical form now, you can take it to the doctor, get that filled out, and then they can come back into the system and uploaded for approval.
That’s all I’ll mention there, it’s a pretty good process, works very well to get those things that actually need to be completed. The last couple things I’ll mention here on the parent point of view are going to be the fees and in the store. So the fee section is for mandatory athletic participation fees. So right now, in order to participate, I have to add the speed of my cart, and pay for it. The next thing is going to be the store items here. And these are for, not necessarily participation fees, but they’re for items that need, they can be purchased.
So an example is baseball pants that we have here. And that’s all I’ll mention there. The next thing I’m going to do is go to our admin portal. And we’ll cover, or sorry our coach portal, and we’ll cover a few of the tools that coaches have and admins have to manage those incoming registrations that the parents are completing. So I’m going to click in my head coach portal. Again, we have an announcements page, but the one that I’m going to go to and focus on, is going to be the sports page.
Right here, now I can view the sports that I’m assigned over if I click into one, I have some tools. Now coaches and ADs don’t necessarily have a lot of time, so the primary things that they need to make sure that they’re aware of are who’s going to be, who’s registering and are they complete or not. So to view that, you can just click on this list here, and it’s going to show you who’s registered, their completion status, anything they’re missing, and then if they have a red bar are their row, that means that they have been marked ineligible. And that’s generally used for academic eligibility so that coaches and admins know who’s eligible, who’s not, so that’s what this page is.
The second thing thing we’ll show you is going to be rosters. Now I’m going to go into the varsity roster. Again, as athletes register and they complete their registrations, you can create rosters, get the jersey number, some status’ here. This one ties into athletic training, we’ll cover that in a few minutes, put in their height, and a couple positions. And then again, the ones with red bars are the ones marked ineligible, so everyone knows it’s pretty obvious.
A couple other things. You can always come in, you can always print a roster right here, and you can always send a custom email or a custom text to the athletes on the roster. The last thing I’m going to mention in sport management here is going to be this page. And this ties into the pre-registration thing that I was talking about, where we collect, you know, guardian, insurance, emergency contact, stuff like that. And that’s going to be right here. That’s where we store it for easy access by coaches, so you have the athlete’s name, contact info, you have the guardian’s name and contact info, again you have their home address, their emergency name, the emergency contacts name and info, and then you’ve got their medical info.
This last column is a list of pre-existing medical conditions I mentioned earlier. You can set it up so that the responses to those medical conditions will show in the fifth column there. So those are some of the tools that admins and coaches have. Now I’m going to go into our administrator portal now. And talk a little bit about the athletic training program and what exactly that is and what it does. Navigation athletic training, the first thing you’ll notice is that it’s embedded into the navigation menu. And the reason for that is because we sell, it has an add-on to regular athletic registration to create and manage these injury cases. So I’m jut going to show a pre-existing injury case. Look into this one right here and we’ll see exactly what it is. So here’s an overview page with some recent activity, history of that.
We have another overview page with some dates and things like that, just some pre-case information. Now, here’s where it gets interesting. We have our injuries page. You can add an injury, keep track of those. The next thing is going to be the evaluations. So, for example, the tests and everything with the negative and positive results. Now, I’d like to point out this is all industry standard. We’ve worked with medical and healthcare professionals to design this. The next thing we’ll say is going to be we’ve got a page for soap notes, we, and we have a page to keep track of all the treatments that you the trainer have been doing with the athlete.
There’s also a section for documents, and then some note sections over here toward the right-hand side. So the athletic training program is designed, like I said, a platform for athletic trainers to create and manage injury cases for the athletes who are injured. There are a few reports as well, so you can see who we’ve treated that week. You can see the new injuries that have been added to cases that week, and things like that with evaluations and with treatments, and so on and so forth. That’s what I’ll mention there.
The next thing I’m going into is going to be the coach registration. So let me log out of here and go back into my coach portal down at the bottom. There we go, okay. That’s fine. The coach registration portal is very similar to the parent registration portal except it’s geared more towards coaches who need to complete their requirements, and then toward the admins who need to be able to stay on top of things and make sure that the coaches are actually completing their requirements. So I’m just going to get in here and show you a test registration for a coach that I’ve already started. And you’ll notice, oh it looks very similar, we have our electronic documents here, we have our e-signature right here in the middle, and then down here is going to be the requirements section for things that actually need to be completed. Generally, you know, a training certificate, background check, a fingerprint card, things like that. The coaches and admins can upload them for approval, you know put an issue in an expiration day and things like that to keep track of those. You can also embed some links here for them to have resources to actually get these requirements completed. So that’s nice as well, it tells them where to click and it takes them to the site where they can complete that. The next thing I’ll go over here is going to be the “View current registrations” page, which is going to be a report of all of the registrations that coaches are completing. So, again, an admin might not have much time, they may need to know very quickly who has registered, who has completed their registrations, and who still has stuff to do. So that’s what this page is for.
I can see who’s registered, what their sport and role is, and then I can see what their status is as well. Most of them are in progress or incomplete, and then I can see a list of everything that they need to complete if they still have things left. Additionally, if there are requirements that need to be verified and approved, that’s going to show here as well. So that’s the gist of the coach management piece. It’s a very good tool for the admins to keep track of their coach’s requirements to ensure compliance with the state and the district rules and everything like that.
The last thing I’m going to mention is that we do offer VNN integration. So, as Rick said earlier and Clair said, we’re fully integrated with VNN, which basically ends up providing a sort of, you know, one stop shop for parents to visit your school’s athletic website and then to access our website at the same time. So with that, I’m going to turn the time back over to Romy.
RG: Perfect. Thanks guys. And I got a comment that the screen is kind of small so I apologize for that. I’m going to go full screen on this. So for the integration, this is what it looks like right now when you work with RMA and you work with VNN, we have a link that shows up in the top part, the top right hand side of your website. So it makes it really easy for parents to find it, register for sports, and go right to Register My Athlete from your VNN site. You know, on deck, we have a few other really interesting things too, you know. We also have roster pages that are set up, so our team has been working on taking some that, that information like weight and height and, you know, number and sport, and being able to pull some of that in, so you don’t actually have to create rosters on your VNN site as well. But, in short term, the link is where we are now, and as those releases come out, we’ll be sure to give you a heads up as they release. I know it’s really requested a lot from people in the market, so really excited about that.
When it comes to pricing, there’s a few different levels. Primarily because we know that some schools are bigger than others, and so different budgets and all that. So there are really sort of three pricing levels. And as McKay was saying, there’s a few products. So it can get complicated pretty fast, so you know, as always, if you’re interested in doing something like this, we recommend you get in touch with your local VNN sales rep, or you can also just email Alex@VNNsports.net and he’ll get you to the right person. His email is Alex@VNNsports.net. And then, you know, we also have a landing page set up. VNNSports.net/registrattion, and the form there. So that comes to m, if you guys have any questions. Pretty easy, but you know, the three levels.
There’s one that goes from 0 to 999 students, there’s one that goes from thousand-plus, and then, you know, we have an annual package price and a one-time setup fee, which kind of goes towards the time that our support team takes to help set you up in the RMA team. And then the annual package price from there, and then also you know, if you are in charge of a district or you’re in charge of an association, or you have a handful of schools, you’re all kind of working together, you know, to figure out what the new normal is going to be, we do have discounts for multi school conferences and associations, so feel free, you know, let us know and we can cook all that up. You know we’d love to work with you so that’s some of the pricing. But I know we want to pop into the Q&A so we’ll do that right now.
I’m going to leave the pricing slide up so that you guys can see it and you can see we have the email, but we’ll get started on the Q&A. So Clair, first one coming for you from the field. Your website, we saw it on McKay’s desktop, is it mobile responsive or mobile friendly?
CA: Great question. One of the most frequently asked questions we get is do you guys have an app. As, you know, from an athletic directors perspective, is that could mean a lot of things. So the answer, are we mobile-friendly, we are mobile-friendly. We do not have a, so you can complete all of these tasks on the phone, on an iPad and so forth. We do not have an app dedicated to just being an app, we’re in the process of building that right now as we reach out to stakeholders. So if it’s an admin when you get on, and you, if you have an admin app as an admin, what are the four basic features you want on there. If you’re a parent, what are the four basic features you want on there. So we’re in the R&D process of building that so that it’s the most effective tool. So if an athletic trainer pulls it up, okay they’re going to need to be able to process emergency contact info, do treatment, that type of stuff. So in the short term we’ve optimized our site so that when you get on that, almost every page is mobile friendly. So it’s very simple to upload forms on a phone, on an iPad, to complete that process.
RE: Hey Clair just to add one thing, we’ve done a lot of work around that – like what kind of functionality requires apps versus not, and, you know, in most cases when it comes to content consumption, you know, apps make sense. In other cases, where you’re actually entering data, you know, we found that 90 to 90-plus percent of people prefer to go to a desktop to do that, so it’s good to have as an ancillary solution, but we’re seeing the same thing with other partners, where it could have been secondary for content input.
CA: Yeah, yea, I agree. So, if we get to that point, then, you know, pull up an app, and you, if you’re the coach, here’s the three things you want and you just click on that button. It’s done, but it will not be input right necessarily. But so great.
RG: Okay another one coming in, so you’ve got a handful of different packages Clair, you got athlete, you got coaches, you’ve got RMA+ coach for an injury trainer, you know, how do you like, what would you suggest people start with. You know is this something you see a lot of people usually kind of going for all at once, do you see them usually starting with athlete and adding on, would love for you to talk maybe a little bit about that.
CA: Sure. So what we’re starting to see is people are going for all at once because of registrations, not necessarily new to the space, but if it is new to the space, I mean in the space, he’d never heard of it. Here’s a couple things to keep in mind. I mean, when I was the AD quite frankly that, the registration portion, for me wasn’t necessarily my biggest problem, I mean it was because it was so much stuff, but the managing the coaches and knowing who your assistant coaches and volunteer coaches and all that, was a challenge. And so if you’re going to manage athletes and coaches, i would say at the minimum I would do RMA, the registration and coach management, to solve a lot of your, you know, take a lot off your plate.
The injury piece is really an addition to the Register My Athlete piece because the injury upgrade is really only useful if you have the data in the system, so as far a injury, the injury piece. you know it competes with sportswear, which is a lot of athletic trainers. Most of you on this call probably don’t deal with the injuries then, you allow the trainer to manage that, and physicals and so forth, so there’s a lot of pieces there. But if you know what you want, I would put them all on. If you’re brand new to the system, I would probably just start with the athlete registration.
And a couple things I want to point out, you know you’re sitting on webinars and stuff like this, and you know you might even go, “Man this would be nice, if we had all this stuff, and man if we get that off our plate”, then you get off this call and all of a sudden you feel overwhelmed again, there’s no secret sauce to moving, it’s going to be a challenge if you decide, if you’re doing total paperwork right now and you want to move to Athlete Registration, you need to commit to it. And it’s going to be a challenge. And that first year conversion, getting everybody on to electronic, it’s going to be some work. All of us have been through the coaching world, and we ask kids to work hard all the time, but after the first year it becomes very easy, and when you’re in your third year, it’s easy easy.
You don’t, pretty quick you don’t have to tell them how to do it, but that was a long answer to tell you if I was just going to start, I would start with the RMA. And we’re here to hold your hand through the whole thing, we have a good support team to kind of walk you through the process, but it is, it’s a pretty big process. But you’ll be glad you did it. Right now is the perfect time to do it because you know with this COVID, a lot of the focus has been what are we doing technologically to help students in the classroom, and so electronics are becoming more and more widely accepted, that they can jump on and help manage some of that stuff way easier now, because you know that schools are providing technology to make sure they can complete this stuff online.
RG: Clair that was a perfect lead-in for the next question that I had, for either you or McKay, it had to do with multiple registrations. So you know you have parents who maybe are registering an athlete for multiple sports, or you have them registering for multiple years, like, can you go into a little detail on that feature?
McKay: Yes, good question. So the site absolutely does allow for parents to start multiple sport registrations for a single athlete at a time. So, and I didn’t show it because it’s too much of a process, but basically when you originally start the registration, you select a couple of things. The first thing you do is select the school. Then you create the athlete profile, or select the existing athlete profile, and then the third thing you do is select the academic year you’re registering for. And the sport, with the sports registration page, there is an option that the admin can set up to allow parents to choose multiple sports. And it basically just turns into a checklist. So the parent can go down the line, check everything they want to, register for that athlete, and they can finish that registration. And it basically will multiply into a complete registration for all of those sports that they selected. So yes, there absolutely is an option for that. And it works pretty well.
RG: Great, great thanks McKay. So let’s see, you’ve got approximately two more it looks like in here. One had to do with messaging, and so Clair I was hoping to, you know, see if you had a point of view for RMA and messaging,
CA: Yeah, so as far as messaging goes in our system again, our messaging was built from the athletic director’s perspective, you know, and we managed messaging when a parent signs up, creates their account. They can say, does a parent want to receive messaging, the same text that a student’s going to receive. Everything is built around protecting the kids, and so as far as when we want to send messages once, they’re put on a team that a coach can say, okay, send this message out with attachments, that type of thing. Do you want to send it as an announcement, as an email, as a text, or both, and so you can manage messaging of multiple ways.
But the thing we really like about it is, once you’ve got your audience and the parents have signed up with their kids, then you don’t have to worry about, all right, our parents. Do parents have access, because every parent when they get in has access, and so now you have a real platform to make sure they get communication. Whether it’s email or text, and when, and I’m a coach in fact, I still coached this last year, I usually just send both text and email to make sure they get the information.
RE: I was just going to add to that. When I think about the unique proposition that we bring, as you know, collectively bring as VNN and RMA together, it is all around communication and messaging. So when we think about the data that’s aggregated and accumulated from a registration process, we think about that as we think about anonymously evaluating it. And, you know communicating through our Team App, communicating for fundraising, putting recruiting strategies together, running background screens on coaches and volunteers, so the messaging and communication part is super important. And one of the main differentiators I think that we bring in this partnership to the market.
CA: Can I add to that too Rick? And, this is critical, and this is why we love having VNN as a partner for us, is because, you know, like I said, we’re focused on what comes off of my desk as an athletic director, and we want to be the best in our space there, and we know that from a consumer’s perspective, they need all of these things that Rick just talked about. And so our goal as a partnership is to make sure that we can create that scenario for you, so you don’t have to worry about all those things in multiple multiple places.
RG: Perfect. I love it. You guys actually kind of covered the other questions that we had, so that’s great. One clarification, I know it’s 11:03, so we said we’re going to be about a half our, so we’re just right at about time, so one clarification that I wanted to make here on the pricing slide. That total package on the far hand, right-hand side of the screen, also includes uniforms, which is forms that can live on your site and is good for summer camps or booster club fees, and so it doesn’t include, or is helpful along with registration for athletes and coaches, but does something a little different. So I wanted to make sure to clarify that to everyone who’s on the call. Yeah, I suggest if you’re interested, get in touch with your local VNN sales rep who can walk you through. I know McKay and Clair are around to give demos if necessary.
I want to say thank you so much to everyone for being here and spending a little time with us. We’re around if you want to email us, let us know and we’ll keep doing these. As Rick said earlier, to send us your suggestions or what kind of content or webinars you want to see over the summer, you know, we want to hear what you want to do. We want to make sure we’re providing a lot of value to you guys, so you know we’re open to any kind of feedback you have, and let us know so we can keep being engaging and keep helping all of us together, the great technology that’s going on, and I know your job’s better. So thanks again, and I hope everyone has a great Wednesday. Talk to you soon.
Meet the VNN Network's 2020 NFL Draft Class
Amidst the COVID-19 pandemic, last month’s NFL Draft (originally planned for Las Vegas) went on as scheduled remotely with 255 college athletes being drafted by the League’s 32 teams in seven rounds. For athletes, it was the culmination of a lifetime of hard work and practice. And back at home, a proud moment for those that played a role in helping them get there, from parents, siblings, high school coaches, teammates, trainers and athletic directors.
Of the 255 athletes selected in 2020, VNN Network High Schools made up 46 picks and 18% of the NFL Draft Class, including standouts Henry Ruggs III (Pick #12, Las Vegas Raiders, Robert E. Lee HS, Alabama), A.J. Terrell (Pick #16, Atlanta Falcons), and Jalen Hurts (Pick #53, Philadelphia Eagles).
Perhaps to celebrate our opening of a new Minneapolis office in January, of all the teams in the league, the Minnesota Vikings took the most players from VNN schools (5), followed by the Las Vegas Raiders (4), and then the Cleveland Browns, NY Giants, and Carolina Panthers, who drafted three each.
State-by-state, the most athletes came from Texas high schools (8), followed by Georgia (7), then California and Michigan (5).
Across the league, VNN’s Draft Class also sets up some intriguing matchups, with eleven wide receivers and four quarterbacks lining up against six defensive tackles, five cornerbacks, and four defensive ends.
Here’s the entire list:
Pick # | NFL Team | Mascot | First | Last | Position | College | High School | High School State |
12 | Las Vegas | Raiders | Henry | Ruggs | WR | Alabama | Robert E. Lee High School | AL |
14 | San Francisco | 49ers | Javon | Kinlaw | DT | South Carolina | Goose Creek High School | SC |
16 | Atlanta | Falcons | A.J. | Terrell | CB | Clemson | Westlake High School | GA |
17 | Dallas | Cowboys | CeeDee | Lamb | WR | Oklahoma | Foster High School | TX |
33 | Cincinnati | Bengals | Tee | Higgins | WR | Clemson | Oak Ridge High School | TN |
36 | New York | Giants | Xavier | McKinney | S | Alabama | Roswell High School | GA |
48 | Seattle | Seahawks | Darrell | Taylor | OLB | Tennessee | Hopewell High School | VA |
51 | Dallas | Cowboys | Trevon | Diggs | CB | Alabama | Thomas Sprigg Wootton High School | |
53 | Philadelphia | Eagles | Jalen | Hurts | QB | Oklahoma | Channelview High School | TX |
59 | New York | Jets | Denzel | Mims | WR | Baylor | Daingerfield High School | TX |
64 | Carolina | Panthers | Jeremy | Chinn | DB | Southern Illinois | Fishers High School | IN |
73 | Jacksonville | Jaguars | Davon | Hamilton | DT | Ohio State | Pickerington High School | OH |
79 | New York | Jets | Jabari | Zuniga | DE | Florida | Sprayberry High School | GA |
80 | Las Vegas | Raiders | Lynn | Bowden Jr. | WR | Kentucky | Warren G. Harding High School | OH |
88 | Cleveland | Browns | Jordan | Elliott | LB | Missouri | Westside High School | TX |
94 | Green Bay | Packers | Josiah | Deguara | TE | Cincinnati | Folsom High School | CA |
109 | Las Vegas | Raiders | John | Simpson | OL | Clemson | Fort Dorchester High School | |
114 | Arizona | Cardinals | Leki | Fotu | DT | Utah | Herriman High School | UT |
117 | Minnesota | Vikings | D.J. | Wonnum | DE | South Carolina | Stephenson High School | GA |
121 | Detroit | Lions | Logan | Stenberg | OL | Kentucky | James Clemens | AL |
128 | Buffalo | Bills | Gabriel | Davis | WR | UCF | Seminole High School | FL |
132 | Minnesota | Vikings | Troy | Dye | OLB | Oregon | Norco High School | CA |
137 | Jacksonville | Jaguars | Josiah | Scott | CB | Michigan State | Fairfield High School | OH |
139 | Las Vegas | Raiders | Amik | Robertson | CB | Louisiana Tech | Thibodaux High School | LA |
142 | Washington | Redskins* | Antonio | Gandy-Golden | WR | Liberty | Paulding County High School | GA |
148 | Carolina | Panthers | Alton | Robinson | DE | Syracuse | Judson High School | TX |
160 | Cleveland | Browns | Nick | Harris | C | Washington | Westview High School | AZ |
163 | Chicago | Bears | Kindle | Vildor | CB | Georgia Southern | North Clayton High School | GA |
171 | Houston | Texans | Isaiah | Coulter | WR | Rhode Island | Gwynn Park High School | MD |
172 | Detroit | Lions | Jason | Huntley | RB | New Mexico State | Martin High School | TX |
182 | New England | Patriots | Michael | Onwenu | G | Michigan | Cass Technical High School | MI |
184 | Carolina | Panthers | Bravvion | Roy | DT | Baylor | Spring High School | TX |
187 | Cleveland | Browns | Donovan | Peoples-Jones | WR | Michigan | Cass Technical High School | MI |
192 | Green Bay | Packers | Jon | Runyan | G | Michigan | Carman-Ainsworth High School | MI |
194 | Tampa Bay | Buccaneers | Khalil | Davis | DT | Nebraska | Blue Springs High School | MO |
198 | Pittsburgh | Steelers | Antoine | Brooks Jr. | S | Maryland | DuVal High School | MD |
207 | Minnesota | Vikings | Isaiah | Hodgins | WR | Oregon State | Berean Christian High School | CA |
212 | Indianapolis | Colts | Dezmon | Patmon | WR | Washington State | Patrick Henry High School | CA |
224 | Tennessee | Titans | Cole | McDonald | QB | Hawaii | Sonora High School | CA |
225 | Minnesota | Vikings | Kenny | Willekes | DE | Michigan State | NorthPointe Christian High School | MI |
232 | Pittsburgh | Steelers | Carlos | Davis | DT | Nebraska | Blue Springs High School | MO |
238 | New York | Giants | T.J. | Brunson | LB | South Carolina | Richland Northeast High School | SC |
240 | New Orleans | Saints | Tommy | Stevens | QB | Mississippi State | Decatur Central High School | IN |
247 | New York | Giants | Chris | Williamson | CB | Minnesota | Gainesville High School | GA |
249 | Minnesota | Vikings | Brian | Cole II | S | Mississippi State | Heritage High School | MI |
252 | Denver | Broncos | Tyrie | Cleveland | WR | Florida | Westfield High School | TX |
VNN And Chipotle Introduce Stimulus Package For High Schools
via PRNewswire
MINNEAPOLIS,ย May 7, 2020ย /PRNewswire/ —ย A month ago,ย the lights went onย at an empty Dumas Football Stadium in theย Texas Panhandle. The high school, 50 miles outside ofย Amarillo, lit up the night as a fitting tribute to the Senior Class of 2020 who saw their high school athletic careers end abruptly due to COVID-19. The gesture continued every weekday night, and was adopted across the country fromย Washington, toย Iowa,ย Minnesota,ย Maryland, and more.
Since then, flexible contingency plans, ‘wait and see’ approaches and season cancellations have become the new normal for high school athletic directors, who are often already comfortable with uncertainty. Now however, ADs are staring down unknowns in their planning of fall sports, which like college, is responsible for the lion’s share of their operating budgets. Safety concerns, fan behavior, governmental regulations, all are unknowns and each with its own impact and potential to threaten the learning opportunities and experiences high school sports provide.
Recognizing the need to help schools deal with that uncertainty, VNN Sports and Chipotle have joined top technology providers together in the youth sports industry to create a stimulus package that helps school athletic departments ‘go on offense.’ Including new necessities like digital tickets, automatic score reporting systems, fundraising, live-streaming, and coordination tools, the package gives schools all they need to face what comes next and helps subsidize the cost for each.
Old luxuries are new necessities
From the box office to the weight room, COVID-19’s future impacts on youth sports are not yet known, but over the past decade companies have been building products that digitize much of the traditional logistics, organizational and marketing work that administrators do on a daily basis for their programs. While previously seen as luxuries, several of these products have now become mission critical for athletic directors who must plan for all contingencies heading into the Fall Sports season, whether it will be empty or partially-filled stadiums, closed training facilities, safety-minded parents, season-swaps, revenue impacts or all of the above.
The package created by VNN and sponsored by Chipotle, was rolled out on a webinar to the nation’s athletic directors today, making these ‘new necessities’ available and affordable for schools by uniting a consortium of top technology providers and funding costs that include $1,000 toward platform set-up fees, $500 toward every $1,000 spent on other digital products and a contribution of $100 for every $1,000 fundraised via the RallyAroundUs app. Beyond VNN’s flagship SportsHub communications platform and Team App (which through a partnership with MaxOne houses At-Home Workout Assignments and Tracking), the list includes HomeTown Ticketing (digital ticket sales and box office), 8to18 (scheduling and logistics), RegisterMyAthlete (paperless registration), RallyAroundUs (online fundraising, acquired by VNN in January 2020), BoxOut Sports (graphic design), Scorebird (live score updates), Rapid Replay (video) and multiple live streaming partners. In addition, VNN plans to release several updates to its software including eSports capabilities, video, and conference / state association functionality.
“Chipotle is focused on providing real food for real athletes, and we‘re thrilled to be involved in a program that can help high schools find innovative solutions for the upcoming Fall season,” said Chris Brandt, Chief Marketing Officer at Chipotle.
A stimulus for high school sports
“We’ve watched our partners communicate essential information, assign at-home workouts,hold virtual spirit weeks, showcase seniors, celebrate athletes who are now essential workers, raise money, sell season tickets, and plan ahead for the eventual return of high school sports,” said Rick Ehrman, CEO of VNN. “We’ve also seen interest explode, bringing on 125 new schools to our platform since late January, and having unbelievable participation in our technology workshops, making it apparent that digital solutions are top-of-mind for athletic directors across the country. With this in mind, we were looking to have a more direct positive impact in the space, and working with Chipotle who is already a champion of youth sports, to inject affordability and cutting-edge technology into a stimulus package ensures schools can meet the challenges of COVID-19 head on.”
The stimulus package is the latest in VNN’s collaborations with like-minded businesses and brands to connect communities through sport, including “Project Five” with former Minnesota Viking Chad Greenway and Twin Cities Orthopedics which made the VNN platform accessible for schools in Minnesota at no cost, Northside Hospital‘s Sports Medicine sponsorship, and the company’s revenue sharing program which contributes $350k yearly on average to VNN network schools.
To take advantage of the package, schools need to sign-up for participating services through VNN before May 31st either by contacting their local media consultant or scheduling a demo at vnnsports.net/schedule-demo. For more information, contact VNN’s Romy Glazer at romy@vnnsports.net.
About VNN Sports
VNN is America’s largest and fastest growing high school sports communication platform. As the exclusive partner of over 10% of all US high school athletic communities, VNN connects the high school sports experience onto a single platform for 19-million passionate parents, athletes, fans, software providers, and athletic professionals across the country.
About Chipotle
Chipotle Mexican Grill, Inc. (NYSE:ย CMG)ย is cultivating a better world by serving responsibly sourced, classically-cooked, real food with wholesome ingredients without artificial colors, flavors or preservatives. Chipotle had over 2,600 restaurants as ofย March 31, 2020, inย the United States,ย Canada, theย United Kingdom,Franceandย Germanyย and is the only restaurant company of its size that owns and operates all its restaurants. With more than 85,000 employees passionate about providing a great guest experience, Chipotle is a longtime leader and innovator in the food industry. Chipotle is committed to making its food more accessible to everyone while continuing to be a brand with a demonstrated purpose as it leads the way in digital, technology and sustainable business practices.ย Steve Ells, founder and former executive chairman, first opened Chipotle with a single restaurant inย Denver, Coloradoย in 1993. For more information or to place an order online, visitย WWW.CHIPOTLE.COM.
Do More with Less; The VNN Platform
On our latest webinar, Jayson Jones from our Sales Team walked athletic directors through the basics of the VNN Platform, and how it can help them do more with less.
Romy Glazer: Great everyone thanks again for joining us this morning. It’s 10 o’clock here, Central Time. This is a webinar that I think we probably could have done maybe a few weeks ago, where we talked about what VNN does. I know we’ve had this really successful series, or we’ve talked about cool things like digital tickets and social media graphics, and fundraising and at home workouts, and all these really cool technology pieces. One of the things we realized the past we as we were doing the work and kind of thinking about what comes next, is have we ever actually talked about what we do at VNN to everyone.
So we wanted to take this time this morning to give you a chance to figure out what we do. And this is a series where we just intro new tech. We’re all at home, so we figure we can all get smart together and, format’s pretty straight forward where everyone’s on you to start, and we run through a demo of the product. We talked a little bit about the company, and at the end we open it up for Q&A so. I’m asking, as the moderator, and there is a questions tab in the, go to Webinar menu, that you have, so I keep an eye on those. Feel free to ask them as they come t you or put them in the chat and I’ll watch. I’ll answer what I can and then if there’s anything I can’t, I will send up to Jason or Rick towards the end. I think we’re going to start out with another poll that I think will get us going for today, and it’s basically a pretty simple question, but what is your biggest challenge as an AD, and to take a quick second, answer that question, and then we’ll keep rolling along. But wanting to find that out, and so we can figure out exactly what you’d like to talk about.
Okay we see some responses coming in. All right we’ll give a few more seconds here to see where everyone lands. Cool, all right, awesome. So I’m going to close the poll now and share the results. Everyone can see where we are. So 67% of you said time, 14% said money, 10% said communication, and another 10% said technology. And, interestingly enough, everybody mentions paperwork, which, interesting. Really goo stuff, great. So with that I am going to kick this off to Rick Ehrman, CEO of VNN, to get it started. And then I also want to introduce Jayson Jones, VP of sales from VNN who’s going to lead us on this demo. But from here, take it away Rick.
Rick Ehrman: Thanks Romy, and thanks everyone for joining. We’ve usually found these session to be most productive to get the Q&A at demos quicker, so I want to make sure I don’t talk very much. But I do want to tee up a couple things. A little bit about myself, I’ve been with the company since July, come from the youth sports tech industry, was working at a company called Sports Engine for five years prior to this. But maybe more relevant than that, I’m a son, brother, cousin, and nephew of an athletic director, so we have athletic directors in my family. I also am a single father of five children, they’re all student athletes, so understand he challenges that come, not only with your occupation, but the industry in general. And not sure what I would do without some of the technology tools. Certainly around scores, schedule, standing, statistics, where it seems like we spend most of our time, but I think Romy’s question, or poll, hopefully makes it obvious to you that we really take feedback and input from you seriously. And everything we do as a company is really to make the lives easier of athletic directors, coaches, and parents of athletes.
So we have been working to become, you know, the credible voice in the high school sports industry. When it comes to technology sold, and we do that by analyzing data, listening to our clients, really evaluating the market when it comes to different things that we feel our efficiencies, and it didn’t surprise me to see that time was the biggest issue. And if you look at the slide we have here, this is, you know, the technologies we built. We built specifically to be able to integrate with things that we think are interesting and useful in your occupation. So we won’t go into these, but you probably know what a lot of these are, and a lot of these address the issues in that poll. So we’re in a unique position as a company to where we’ve actually had an unbelievable 45 days of growth and success.
I feel like our value proposition is resonating better with our existing clients and potential clients. And Jayson can get into, as he goes to the demos and testimonials, that’s really huge successes that we’ve seen not only with immigration partners, with high schools and their ability to kind of use us for mass communications in a time when over-communicating is not really important, but necessary. I don’t think any of us have a clear crystal ball on what the world will look like going forward, but we’ve made a strategic decision as a company to kind of go from defense to offense. We’re not waiting around for regulatory changes, or waiting around to see how the world changes. We’re making investments in areas of technology that, what helped you not only with communications, but things like fundraising and background screening, and all the things we know that, you know, take over parts of your day. So I’ll take a pause, maybe hand it off to Jayson. He’s going to talk a little bitt about the history of the company, more importantly the demo and what the tool actually does. One thing I want to mention, we have about 3,000 customers. I kind of skipped over the company history, but you can read, we are decentralized pretty significantly across the United States. This is a map if you’re looking at it that shows 43 different states, and 3,200 high schools that we currently work with.
When I mentioned investments that we’re making, we’re really invested in growing his footprint. So of the 20,000 high schools in the country, you know, we’re looking to aggressively penetrate the market over the next 12 to 18 months. So hopefully next time you see this, you’ll be one it and it will be more representative of the entire country. But as you can see, about 15 to 20 percent market share right now with rapid growth. In fact, significant growth even in the last 45 days we’ve acquired more customers than we did all of last year. As I mentioned the technology tools that we built or partnered with or purchased are really resonating with people, so hopefully we can use this session to help you understand why they’re valuable, how they create efficiencies, and how we thing about the world as it relates to making your jobs easier.
RG: Jayson I’m going to sign over control of the screen to you.
Jayson Jones: All right good morning everybody. You guys should be able to see my screen now with the same information pulled up that we were just looking at. Well I have, first off hi, my name is Jayson Jones, I’m one of our VPs. I’ve been at VNN nearly six years now and primarily oversee all of our states in the south and west part of the country, I’m really proud to be able to represent our two dozen person sales team from Oregon, South Carolina, Maryland, and Southern California and everywhere in between.
We want to say thank you, we appreciate you guys taking time for us. We know that things are crazy and your time is very valuable, so we appreciate and thank you for taking time to be here today to learn a little bit more about what we do. I also want to say thanks, we are huge fans of high school sports, we only work with high schools actually. We very purposely don’t get into youth sports or club sports or colleges, we really try to understand the needs and challenges that exist in high schools all across the country, and provide solutions to make your life easier, so we understand how important high school sports are. We understand what high school sports bring to local communities all across the country, and how integral of a role that you all play in that, so from all of us we say thank you. We’re huge fans of yours, you’re all overworked, you’re all underpaid and understaffed. It wasn’t a surprise to me to see the that time was the number one thing that you all said was your biggest challenge, so hopefully as we go on here, and I want to show you a little bit about what we do and how we do it. The theme of this webinar today is to do more with less, and that really is kind of our mission to all of you, is to simplify your life and make it easier so that you can spend more time with your coaches, more time with your student athletes, and make an impact that is really needed in today’s world. So let me go through kind of at our core what we do. You’re looking at a slide here that I like to go over and show you, that this screen on the left here as we dive into the demo is our, what we call a VNN home. And this is our admin and user panel that allows you to easily update your VNN site, whether it’s score or a quick text message, or a push notification, or you need to, you know, change a game schedule. We know that all of you are mobile, you’re on the go, you’re out painting a field, you’re filling water coolers in the gym, and so the way that we have set up our VNN system is that everything you need to better communicate with your parents and fans, or anyone that has an interest in the athletic department, you can do that from your laptop, you can do it in your office, and most importantly you can do it from your phone from anywhere you can get on the internet.
What that then translates into is a really nice athletic website, and most of you have an athletic site, so we’re big fans of that because you see the value in having a website to make your life easier. And hopefully you’ll be able to see some things that we do that are very unique to us that, you know, again might make your life a little bit easier.
So on this athletic website, it’s mobile friendly which is awesome. We see about 60% of our fans coming to our sites from their smartphones, and so if you’re currently working with either a school website company or someone else that doesn’t have that, you’re probably getting a lot of calls, or you’re getting some frustrated users because they have to pinch around and zoom, and you know, try to click on things. The other thing that we’re very proud of, in kind of a transition into this next slide, is we’ve invested a lot of time into making our sites ADA compliant. We’ve had many of our current customers that have told us the Office of Civil Rights from the DOJ are spot-checking schools, and actually taking complaints if their websites aren’t ADA compliant, and we’ve invested a significant amount of hours and resources to make our site ADA compliant, so that’s something that you can sleep easy with, is knowing that we take that very seriously, and all of our sites are compliant for the W3 standards for online accessibility.
So if you haven’t heard about those ADA compliance issues, everyone that we talked to say it’s not a matter of if, it’s a matter of when, that they are reaching out to most of the schools all across the country to ensure that their online sites are compliant for all different users. Whether they have epilepsy, or they’re blind or deaf, your sites need to be able to accommodate all users. And our VNN site do just that.
Okay, so let me get into an actual demo of, you know what it is that we do, I’m just going to pick an area of the country that I used to live in. Gainesville High School in Florida. If I go to their website, their school website, and I click on sports, you’ll see that I come to a page where I’ve got a list of all the teams with an athletic main page, and this is pretty common. No school website is really built for athletics, it’s just kind of a section that they add on. And so if you’re the athletic director at Gainesville High School and people want to know what’s going on at the athletic department at your school, it’s really difficult to tell someone, “Hey, you go to SBAC edu slash site, slash default, slash aspx, etc., etc., etc.” It’s really hard to market that, and it’s not an easy thing to do. So where we come in, is I’m going to show you a school that we now work with. This is Arundel High School, so if I’m a parent or a fan of this school and I go to their school district website, and I click on athletic, you’ll see that I go to Arundelathletics.com. So on this Arundelathletics.com site, it’s custom branded with your logos and your photos, your color schemes, every single one of your sports and teams will get their own page, or their own kind of mini site within the website. Which we’ll get to here in just a little bit.
This is great for branding, it’s great for you from a control standpoint, where if you have booster moms or clubs, or a site that’s, you know, for your baseball team and you got a completely different site for your volleyball team, it’s really hard for parents to keep track of that. Especially if their kid plays multiple sports, and we’ve also heard that there are some Title IX issues that may come up with that, so one of the things we’re really proud of is that this allows you to celebrate all of your athletic teams. All the way from, you know, the varsity footballs of the world all the way town to, you know, the freshman girls softball team, or the JV girls tennis team. And it’s all in one place, so we’re really big fans of that.
The other thing that you’ll see on our sites, and I’m going to bound through a couple of different ones here as I go, is that we have a more section that is completely customized for you. So if you’re getting calls about summer camps, or about eligibility, or anything that you’ve wanted to have a better place to put online, maybe it’s booster club information or your fight song, or a coaches corner, you get complete control to update and modify these pages, to whatever is specific to your athletic department that you want to post. All customized just for your school, so we get great feedback from our customers on that, that if they have another website, it’s you know, hard to do or it’s hard to navigate, or theres limited space, where with us, you can go in and completely customize this for whatever your needs are.
The last two things that I’ll show you, one here on these sites, is that we have social media integration built in, so anything that you post on our website, whether it’s a score report, or a it’s a story, we’ll automatically post that same link out on your Facebook and Twitter account. So instead of having to write something on your school website and then open up Facebook and post it there, and then go and send a tweet out, we do that with all one click of a button. You use our VNN system, you post an article, you post your photo gallery, and with one click of a button it will automatically post to your school website. And it automatically posts to the Facebook and Twitter account that are linked up to your page, so great feedback, they’re a really big time-saver for you.
Okay, the other thing similar to ADA compliant, because we know that we live in a very diverse world, and some of you are in very diverse areas, we also build in a translate feature. So up at the very top of our site, you’ll see the universal icon for translate, and we use Google Translate that will automatically convert your site from English to Spanish in this case, or any of the languages in the Google Translate feature. If any of you have very diverse populations, or anyone that needs to get information in a different language, similar to ADA compliance, we’ve built all of that into your VNN site, and we get great feedback from certain areas of the country. That’s a really big deal.
The next thing I want to go over on, just a differentiator or something that’s really important, we know all of your coaches may have the their own individual side, so they would like, you know, their own page, and how to be more customized to them. So when you go to any of our individual team pages, you’ll notice that any of your coaches can update a team photo, they can add team information and they can really customize their own pages, as well as adding their own social media accounts. So if they have a, you know, in this case the Bonita baseball team has their own Twitter account, in addition to the main Twitter account for the athletic department, so they’ve gone in and synched up that with their site.
Another thing we get great feedback on from our parents and fans are our roster pages. And our roster pages are set up where you can easily add a foster to your page, and create these really nice player cards. They look very collegiate, and it’s very professional when you can go in, kind of by team, and see your individual roster page just for Boys Varsity Basketball. Okay so that’s a little bit about our team pages.
The next section I want to go and spend some more time on is our schedule pages. So probably the most important thing that all of you will have to do is manage schedules. And you want to have an easy way to get information out to your parents and make sure that everything is updated. So we have a calendar tab on our site that comes in, and obviously we have a lot of events that have been cancelled of late, so I’ll go back and show you March, but on this site that you see here, all of the scheduled by date and by time in order will show up for every single team. That is on your site now, these schedules are only entered into our system one time, or we have a scheduling partnership. I’m going to go back and show you this slide here, if you’re working with an event link for a Home-Campus, or in Our School Today, or Arbiter, or OSAA, we can get your schedules over to your VNN sites without any extra work. And anytime there’s a change made in your scheduling company, it will automatically update on VNN if you aren’t using a scheduling company. That’s just fine, because our system has a built-in scheduling tool, and once you enter in schedules into our system one time, we do multiple things for you.
So if I were to go back to this Gainesville page and show you their volleyball page, and I come over here and click on their volleyball schedule, this is a scan of a word document that the coach had to type up. So if this game on the 29th of August got changed for whatever reason, someone would have to go back to the computer that that word document was on, pull that word document up, edit the word document, save it as a PDF, rescan it, sent it to the IT person to re-upload, whereas with us it’ll automatically pull that schedule in and you can, from your phone, go in and change the time or change it from your scheduling company, and it’ll automatically do that change on our site.
The other thing that you’ll see on our pages, is when you get into the individual team site, we have schedule pages there as well, and the schedule for the individual team will post on that page here, so easily accessible.
Another great feature that we have built in is a subscribe button for all of your parents, athletes, and fans. If they want to get this schedule on their phone, or if they’ve ever asked you about, hey do you, have, you know, the schedule in a calendar where I can put it in my phone when they go to your site now, and click the subscribe button, it’ll automatically get that schedule to their phone, and any changes that are made will automatically get updated on their phone calendar as well. So again, one scheduled entry point, and it goes everywhere for you without any extra work. And we also pull in Google Map driving directions to make it really easy for your parents, especially great for sports like cross-country or golf or tennis, that may not be held a the school. Wherever that event location is that you are sending the team to, it will automatically link that up and give people the driving directions to the game.
So another great feature there, the last thing that I will go over on, kind of our sites, and just kind of our core sites that you see here, are some of our photo galleries and our newsfeed as I mentioned up above. Anytime you post a story to your VNN site and you need to get the information out there, it will automatically post that story on Facebook and Twitter, so if I’m a mom and I’m strolling through my Facebook feed at home, and I come across this Bishop Moore story in my Facebook feed that got posted, as soon as I click on that story it will take me back to your page. So again, really really big on doing something one time, having it do multiple things for you, and having it post out to social media.
Okay, Rick had also mentioned wanting to follow along with scores and know how your teams are doing, and we know what a chore that is for a lot of your coaches at the end of the game. They usually have to call a newspaper, they’ve got to text you, as an AD they might have to send a note to the conference chairperson, or the sports information director, and so the one area of our site that I want to show you is Press Box. And we’ve had customers of ours that have mentioned to us that they have actually purchased our platform or got really excited about working with us just because of Press Box alone. And I want to show you what that score reporting tool looks like and all of the great things that happen for your as an AD and for your coaches when they use this system to post scores.
So let’s say it’s the bus ride home at the end of the day and we just got done playing our boys lacrosse game, and I need to post that score. When I log into Press Box, and again this can be done right from that app or from your phone, they are going to see a schedule a box score page for the game, and just for the ease of use, so I’m going to go through here and just do a quick score report with the final score. The box scores are all sport specific, so when baseball comes up, you’ll see seven innings. Soccer will be two halves, volleyball will be five sets, etc. You can add a title to your post, so we, I might want to say great win on senior night, or if you just want to use this, use example, our system will automatically drop in the name of the team and who you played to write the headline for you. Under the recap you can copy and paste from like a game changer, or from your stat company, or you can actually just go in and put we won, or maybe you want to give a little bit more information and say that Johnny scored three goals, and little Timmy has two assists.
Okay I can add a photo to my story if I would like to do that, or I can add a file that will go out to the media, and then I’m going to slick save. And it’ll say hey, once you’re saved, you’re ready to click post and share. When I click post and share as a coach or a statistician, anyone that you as an athletic director give access to be able to do this, there are a few different things that happen. The first thing that happens is when you go to your new VNN website, our system will automatically write a story on the main page of your site for you. When you click into that story, it will have the recap with who won, and that update as well as the box score here. That story, because it’s a boys varsity lacrosse game, when I go to the boys varsity lacrosse page, will show up on their team page as well. It will update your schedule, so your schedule now becomes like a living breathing document that people can keep going back to. So when I go into that schedule page and I see that game we just posted on, with the four to three win, it will be posted there, which updates your win-loss record. That story also gets posted out to the Facebook and Twitter accounts linked up for the team, as well as the main Twitter account for the school. And most importantly, when you go and check your, or, anyone one that you load up in your address book will get that score report via email. So we work with schools that will upload local newspaper contacts, radio stations, the secretary at the front office that does the morning announcements. You as an AD will get all of the score reports via email as well, and anyone that you want to get this information, instead of having to do that manually, or sit on the phone for half an hour with the local paper, you can input all of their information into your Press Box contacts library. And all of those score reports will go out that way.
So that’s again, one thing I wanted to make sure and go over. It’s probably the thing that we get the best feedback on, it’s a much simpler and easier way, better way, to get your scores out at the end, and it turns your VNN website into like the local newspaper, or the local paper, just for your school.
We know that local media are getting smaller and smaller, there are a few prep sports writers that are out at all of your games, and most importantly they’re usually at the, you know, varsity football game anyway, but this is a great way for the softball team, the baseball team, the wrestling team, all of your teams at your school to get the notoriety that they deserve. And again, this Press Box application can be done from the app or anywhere else you can get online. It can be done that way.
Romy I saw the thing bouncing, do we have questions that I need to address right now, or do we want to keep going and I’ll finish up and we’ll go to a Q&A?
RG: Great question. Let’s keep rolling, we’ll get through all the content, and then at the end, I’m collecting a few, writing them down, and we’ll be ready to go.
JJ: Okay excellent. So the last thing that I will share with you guys are our integrated partnerships. The, you know, this mission that we have with allowing you as a school to work with the best technology companies that are out there, but have it all be integrated into one place. We’re really really big on that, and we’ve invested a lot of time into making that happen so that you can work with the, you know, best of breed companies that are out there. So if any of you saw our BoxOut custom graphics here, you’ll notice here that like, this Lyla Zedell graphic here, or Tyler Watson. We work with this company called BoxOut Sports that creates really nice custom graphics for game days, for senior spotlights, we have schools that will use it for just their regular school site. It makes it seem like you spend hours inside of Photoshop, and this was done probably by someone on their phone in a matter of minutes.
The other thing that we’ve done and kind of prepping for, this new world that we live in. Our online tickets, so you know instead of having to handle paper tickets and handle cash, and you know we know what the future might hold there with people not wanting to, you know, handle money and pass, you know, paper tickets back and forth, we have a completely integrated online ticketing system that will allow you to do season passes, individual game tickets, prom tickets, it allows you as an athletic director to send free comp tickets to your sponsors, and it’s all integrated in your site. So we know you’re not going to be able to spend as much time with your parents at the school this year, and usually you’re doing season passes where parents come to the school, or they send a check with their, you know, son or daughter to come and buy their passes, and we have a completely digital experience where, you know, your fans can go to your website, look at all the fall passes there are to buy, buy their passes online, get a digital pass so that they don’t have to get a card in, and we handle all of this on your behalf. The same thing goes with online paperless registration. So we’ve been talking with a lot of schools that are worried about, “Hey, I’m not going to be able to send them a paper packet with the kids in spring this year, I don’t want to make these parents print out 15/20 pages of paperwork”, maybe some of them don’t have a printer, and I certainly don’t know how they’re going to get those papers back to us, and I don’t know if we want to have those paper that have been touched by everyone coming back to our school.
Anyway, we have a completely integrated online registration system that is, all again, ties into your VNN site really really well. And then lastly, what we’re really helping schools on, game planning for the future, are integrated online fundraisers. So you know we’re not sure if kids are going to be able to do golf tournaments, or they’re going to want to go door-to-door, or be able to sell things like they usually have in the past, so we have an online donation system that allows your fans from in the area, as well as outside the area, to really support their teams. And when you go to our individual team pages, you’ll notice a donate button. So when I click donate, if I’m a fan, you’ll see that I can come to the page and make a donation right to your team, and then there’s no money that has, you know, been exchanged.
And it, you know, will help your student athletes.not have to go out and door-to-door anymore. So, from online ticketing to registration, to, you know, all of these safe, convenient paperless online hands-free ways to get information out to everyone is really some of our, you know, things we’re really excited about, and we’re getting great feedback from our current partner schools that visual thing that they’re talking about planning for, just out of school yesterday call us and say, hey our superintendent wants a plan on his desk to go completely cashless like, so this ticketing thing that you mentioned or online registration, where I can pay those fees online, like we can, we can help you out there. And the best part is it’s all integrated into your VNN site.
The other thing, and we’ve been talking about it but I just want to make sure to mention it here, is that a team app. So if any of your coaches are using a Team Snap, or team app, or they use a Google Calendar or a group me chat, our new VNN Team App, which is free for all of your coaches, is like all of those things built into one. It’s got a chat feature built in, where once your coach invites all their players and parents, they can chat right with inside the app. They can add practice calendars or team schedules, or team events into the calendar on the site. The parents can get those calendars right on their phone, and then everything that you do on VNN and inside of the app automatically updates your site. So we really are trying to get as a, you know, this platform built out for you that allows you to have one place where all of your sports and teams can be found on one site. It’s mobile optimized, its ADA compliant, it’s unlimited storage, it’s branded just for your school, we’re really big on this safe and convenient.
Rick said we were going on the offense, and we’re really trying to bring cutting-edge technology to the high school space that is safe, and most importantly very very convenient, and easy for all of you. We’re big fans of other tech companies that are out there, we try not to force you to have to do one thing, we want to be able to work with the best people that are out there and have it all work together in one spot, and we’re really trying to make it where you’re going to get more done in a more efficient manner with less work and resources, and have it all just work out together in one spot. So that’s all I have, Romy, happy to answer any questions that we’ve got or we can go into the next section of kind of our pricing and special offer.
RG: Yeah let’s do that, let’s run through pricing and then we’ll knock out the Q&A at the end.
JJ: Perfect. Okay so our pricing on our VNN platform. Kind of just standard, everyday, with the website, the free Team App for all of your coaches schedules and social media syncing, online tickets, built-in fundraising, is a one-time $1,500 setup fee. Some of the other things we talked about do have an annual fee, but our base platform is always just a one-time fee. And what we’re offering to all of you that are on the line is a $500 credit. So you can use that to make the platform $1,000, or you can use that $500 to look at online registration, or maybe you want to do an upgraded custom graphics package, or any of the other things that we, I didn’t have a chance to go over. But this, our $500 credit to you, as a way to say thank you for all you’re doing, as a way to help you get set up for fall sports next year, and hopefully make your life a little bit easier.
RG: Great thanks Jayson. Alright, let’s roll into the Q&A. Okay so we had a few questions that came in, I’m going to take a look at the first one from Ray, which asks can we average in your high teams on VNN. Can you talk a little bit about that Jayson?
JJ: Yes, yep, absolutely we can. I will actually pull up, I will actually go to one of our sites and show you that if you have feature middle schools, junior high, absolutely. And so if I go to Temple site, you’ll see right here they actually have three different middle schools that feed in. They’ve got Travis, Lamar, and a bottom, and so they’ve added all of their individual teams. And what we’ve heard is, that young kids really like it, because they get to be on in the same spot, and it gets, you know, as like the, you know, varsity standout athletes, like you to be on the same plot of them, and that’s what I want to be one day, and you’re training your parents that from an early age, this is where you go for everything, but we can absolutely have all of your lower level teams on your site.
RG: Awesome, okay so there was a second question, but I think it’s kind of a bigger question, it probably flows into some of the little school stuff too. So this one came from Levar, and he is asking on the score updates from coaches. Is there a way that an AD can approve a post before it goes to the website or media. So I guess Jayson, the question kind of is, you know, can you have, can you share the load with your coaches, and beyond that, like, how do you, how do you manage control as an AD, and as a whole.
JJ: Fantastic question. So our system is set up to give access down to the teen level. Levar, I think that you said that was his name, so when you go into our system, and actually get into where you will provide access to coaches or to statisticians, or team moms, or the team manager, if you want them to just have access to freshman football, that’s like we actually get down to the team level. Beyond that there are different permission levels on if you would like them to have access to be able to post a story or not, and by default anything below varsity does not go to the local media. So by giving that coach access to post a score, it would write a story on your site, and it would go to social media, but it wouldn’t go to the local media. But you as an AD can go into all of the posts, and if they didn’t put a period in, or if they didn’t do something like that, where you can edit it, but by giving them access, they can post. But we do limit to what they can post and where it will get posted.
RG: All right cool. Let’s see, so we had a few questions coming from Coach Lawson. Hey coach, let’s see. So they were asking how do you add in our school schedule to the website. And so I think, you know, Jayson it would be really helpful maybe to go into, what are some of the scheduling sources, and maybe show, you know, the screen where people are able to sync the pages if we have a few seconds.
JJ: Yeah. So coach, great question. So we have one thing we didn’t talk about, I probably should have, is that we have a fantastic, best in the industry, support team. So when we actually get your site sett up, you’ll have a one on one call with our support team, and we find out where your schedules are coming from, and, you know, down to the team level again, so we actually will do all the work for you. There’s no work that you have to do with our school, we actually work on all of that in the background so that when you go to your website, your schedules are actually update, and they’re actually already there. Our, with Our School Today, right now when you make a change in Our School Today, every day we go out and look for new changes, and automatically update them.
But let’s say that you made a change in Our School Today at 8 a.m. this morning, and you need to go in and update the speed. When you log into your system, and again, if you still see my screen this is what it will look like for your school, if you just change the JV baseball time in Our School Today, and you want that to automatically show up on your site, you’ll come to our system and just click this “Think Schedule” button, and it’ll automatically go out and find any of them for that team. So we do it automatically during the day for you, but if you need it immediately, you can go to our system and just click that one button, and it will automatically pull in those changes and those changed events to your site.
RG: Perfect. Okay question about advertising. So someone mentioned they notice there’s some ads on the site. You know, so that revenue go to your school, like how do that work?
JJ: Sure, yep. So as I mentioned in the pricing, our base system is a one-time setup fee, and then it is free to use. And what we do, is we actually handle all of the sponsors on the site for you. We work really closely with you on that, all the ads are family-friendly, and we have an entire team that they will get sponsor on your site, and then we share those profits back with you every year. So some of these really cool things that we’re doing, you know, our goal at VNN is to be able to have you get all of these, you know, all of our core site, plus any of the other cool things that may have a fe.. And VNN is actually a site that can make you money, and not end up costing you money. And we’re very unique in the industry, in that we don’t charge for that, we actually are the ones that go the other way and try to help you make money on your site.
RG: Sweet. Okay question, another scheduling and sync question coming from Chris. So he was asking about fees and schedules, and just which way the sync works. So he was asking, should I input fees and schedules on VNN, and then it syncs out to MHSA or Arbiter, or should I enter it into Arbiter and the net syncs to VNN. He likes to run a weekly master report for planning purposes, and was curious about the syncs and how those work, and you know what we’re looking at doing for the future.
JJ: Yeah so another great question. So we do a pull system. So we pull from all of our scheduling partners whether it’s Arbiter, whether it’s Our School Today, or Home-Campus, or Event Link, we pull from them. So you’ll always still have a, like, one schedule source where you’ll update everything in arbiter and then our partnership with Arbiter allows us to pull stuff from there. So currently, we’re not sending any information out to any source. We’re just puling it in on your behalf as the school, so you’d definitely update it in your scheduling source, your Arbiter, or Our School Today, your Home-Campus, and then pull that and then we would pull that to your VNN site for you.
You had mentioned about a weekly report, one other thing that I failed to go over was, every Monday morning, our system will automatically write a story on your VNN site. And it happens and it will get posted to Facebook and Twitter, and this story was automatically created with all of the events that are in your scheduling system. And this happens without any work on your part. So schools love this because when they come in for Monday morning announcements, they just tell them to check the site, and all of the information for those games will automatically come up here. And, that, if I’m like oh the softball team is playing Lake Highland Prep, I’m going to take a look at that, we also create these really nice-looking event preview pages that we’ve seen a lot of our ADs and coaches go out and share on social media, or tweet out. And it’s a great way to get information out on the game that day, without having to go spend a ton of time. You can just click one button and it will automatically post that out for you.
RG: Cool. Let’s see so, we’ll take, I guess we’ll go to one more, and then I will take a look at all the questions, and we’ll get them. Anyone that we didn’t answer, we’ll send them to the right person and touch base after, but one of them, is there a penalty if you’re not ADA compliant. So that was interesting.
JJ: Yeah, so, I got my law degree out of a cracker jack box, so you’ll have to, I don’t want to give any binding legal advice on here, but what we’ve been told is that the Office of Civil Rights and the Department of Justice, if you’re a public school, they are auditing kind just on a random basis. And all of your websites, from your school district website, to your athletic site, anything basically you link out, need to b compliance. And there have been some schools that have had monetary fines. If you do a Google search for Seattle Public Schools and ADA lawsuit, I want to say that they had to settle a pretty hefty lawsuit because someone that did have a disability wasn’t able to access their content. But again, some of that changes and is obviously interpretive by the DOJ in the Office of Civil Rights. But at a high level, to answer your question based on what we’ve been told, is that there could be fines, and you know, threats, or actually losing federal funding, because if you’re a federally funded school, you’re not complying to federal guidelines. We have heard that from some of our partner schools.
RG: Right so we’ll pop into the last one. So one person notice the background and was curious about how customizable you can make those.
JJ: Yeah so we, we get between 20, well we always ask for about 20 photos of your team’s, your athletes. You’ll see we can do athlete cutouts on the side, we have some of our schools that will do their school logos on each side, and then just a couple of other ons that I like to show is kind of like a media wall background. So if you have like, two different logos, you can do a media wall background, or you can actually do just like, pictures with a color gradient overlay on the side, so, you know, these are just individual pictures with a, you know, gradient overlay. We have a fantastic design team that does all of this, and you’ll work with our school support team to pick the type of background that you’d like, and you actually send in the photos that you want to use, and then we do all of this work.
RG: Right. Okay so I think Jayson, it would make a lot of sense if you wouldn’t mind pulling back up the slide with who to get in touch with, and just kind of this cost and pricing. Yeah, thank you everyone for being here today. I hope this is super helpful. You’ve got Alex’s email on the bottom there if you want to send a note, and then we will divvy it up. We have a local sales team across the United States as well, so we use Alex as a point person to then distribute out any questions or anything of interest to the person who’s local. I know we’re not able to like, come in and shake hands at the current moment, but oftentimes we did, and so they’d be more than happy to get in the call and a lot of them remembers your community already. So feel free to email Alex, and thank you so much for the time.
One really funny thing to kind of, to leave everyone with. Scott made a mention of ESPN having the ESPY Awards, and whether or not we have though about creating categories for yearly awards for stories and artwork on VNN, and I laughed because what a great idea. And yes we have though about it, and I think you know, one of the things that I get to do which is really fun in marketing, is take a look at all the best stuff from everyone across our network and share it around. So to sort of leave you with this, you know, we want to do more with less. We think our product helps save you time, and on the flip side, you know, we also want to build a community of athletic directors and people who are all interested in getting better and learning and doing things for the community. So you know, on our side, we’re also dedicated to sharing the best stuff and helping you learn and grow.
So yeah, just want to leave with that, but thank you everyone. Jayson, thanks, Rick, thanks, and we will catch you later.
JJ: Thanks everyone. Hope you guys have a good rest of the spring and summer. Take care.
RE: Thanks Romy.
Out Now: Opponent Logos
Who’s up next? For athletes, parents, and fans, the first stop is the schedule page. And starting today, big matchups have never looked better for any team at VNN high schools
Now, if a conference or schedule is more than half full of other VNN schools, opponent logos will display on schedule pages. Check them out:
Interested in getting your high school connected to the VNN Network? Schedule a demo with us at vnnsports.net/schedule-demo.
How I Work: Kevin Bryant, Athletic Director at West Bend East High School, WI
With schools closing across the country due to COVID-19, we’ve been checking in with athletic directors to see how they’ve been handling the time away from the office.
Kevin Bryant, Athletic Director at West Bend East High School, took some time to talk to us about how he’s dealing with these unique times, what he does to stay busy both from a work standpoint as well as a personal standpoint, and how technology helps him work from home.
Tell us about yourself
I am currently Athletic Director at West Bend East High School in West Bend, WI. I have two kids, ages 6 and 8. In my spare time, we all know how much of that exists as an athletic director, I enjoy golfing, working out, and going to games with my kids.
Whyโd you get into athletic directing? What gets you up in the morning?
I originally went to college for public relations and marketing. After graduating with a degree in those areas I started working in public relations and marketing for a company that represented NASCAR teams. After a few years in private industry I realized my heart was really in working with high school students and coaching. After getting into education and coaching, I followed a principal I had worked with and became her Athletic Director. Since that time I have worked as an athletic director in North Carolina, a principal in Wisconsin, and now currently as an athletic director in Wisconsin.
What do you find special about West Bend?
West Bend has a lot of unique characteristics about it.ย We actually share a building and facilities with another high school.ย It is a model that was developed by many districts across the country in the late 60โs and early 70โs.ย To my knowledge it is the only school that still exists with this model. It provides some interesting and at times challenging problems that force me to be solution-based in how I run my department.
Another factor that is unique is the amount of athletic sports and clubs we offer. In addition to the sports everyone thinks of we also have mountain biking, skiing, snowboarding, and even synchronized swimming.
Weโre obviously in a very unique time given everything thatโs going on, how are you preparing for the remainder of the school year?
I think the most important thing we can do as athletic administrators is continue to brainstorm outside the box solutions for what we are currently going through. The reality is that there is no playbook for dealing with COVID-19 and the effects it is having on our athletes and their families. I donโt think anyone of us could have expected to be in the current state that we are in but we must remain calm as our coaches, parents, and most importantly student-athletes are looking for direction. In Wisconsin the governor has currently suspended schools indefinitely. We continue to meet as a district administrative team and as athletic directors in our conference to work on solutions.
The most important thing that I would encourage all athletic directors to do is keep communicating! Let your coaches know what the plans and expectations are. Make sure that they know the current rules and that they adhere to them. Also, help them understand that your athletic department is preparing for whatever the future holds. This is where your website and social media platforms can be extremely helpful.
As you work from home, whatโs one thing work related that you hope to accomplish?
I have been continuing to focus on this year but I have spent a lot of the last couple of days working on scheduling for next year and even for the 2021-2022 school year.ย Normally time like this would be perfect to visit and call local businesses and discuss advertising and sponsorship options.ย With the current economic state, uncertainty, and so many others working from home I have chosen to focus on logistics.
As you work from home, whatโs one thing non-work related that you hope to accomplish?
The most important part of working from home in my opinion is to keep your normal routine. Everyday I get up early and work out before I go into the office. I have kept that same routine. Sure, I am now working out 15 feet from my desk I have set up to work from but at least I am able to keep some normalcy to my routine. I think the other thing you have to remember is to shut your computer down at night. Just because you are now working from home doesnโt mean it is something you should do until late each night.
Are you preparing for fall sports more than usual at this time? If so, what are you doing specifically to get ready?
Not really. Fall schedules are already done for me so I am spending more time focusing on Spring 2021 and the 2021-2022 school year. I also have school administrative duties as I do teacher observations, professional development, and oversee the physical education department. Those school administrative responsibilities are still an important part of my day right now.
How will technology help you during this time?
Technology is extremely important during times like this. We are doing daily administrator meetings both on the district and school levels. All of them are being done via technology.
Please share anything else about you, your school, or this unique situation that you feel is worthwhile/other ADs can use in their lives.
It is important during times like this that we are transparent. We shouldnโt speculate but we should be honest about the effects on our athletic departments.
Pay attention to the details that you might not think of. This will affect your budget and could allow you to allocate resources to other areas.
Lastly, donโt be afraid to grow during this time. Below are some items I would encourage you to do as you work from home:
- Read books that will help you develop professionally
- Take online NIAAA courses and work towards certifications
- Set aside time to brainstorm with other athletic directors
- Reach out to athletic directors in other areas of the country and talk about how they are dealing with the crisis but also have them share recommendations to grow as a professional
Feel free to reach out to me at kbryant@wbsd-schools.org or on my cell phone at 704-239-6492.
Special thanks to Kevin Bryant for sharing some insight on how he’s handling work and COVID-19. If you’re interested in being featured on our series, please contact connect@vnnsports.net.
Just Launched: Custom Login Pages
There’s arguably no more visited page by athletic directors than the login page on their SportsHub platform. Adding a coach, writing an article, posting a score, it all happens behind this screen.
Today’s product update gives that hard-working page a refresh, displaying new school colors and logos whenever an AD, Coach, Parent or Athlete clicks the “Admin Login” button from their website.
We hope the enhancement will make a big difference, not only because it makes the page itself look great, but because the release helps our school partners feel even more immersed in the positive work they’re doing for their communities every day.
Here’s how to check out the new login pages:
Interested in getting a VNN communications platform and website for your high school? Schedule a demo with us at vnnsports.net/schedule-demo/.
No Touch Fundraising: Fall's Big Necessity?
Teams will still have to fundraise this Fall, but will your coaches, parents, athletes, and fans be as open to trading cash like they have been in the past after COVID-19?
Romy Glazer: Hi everyone it’s Romy from VNN, it’s about 9:52 here central time in Minneapolis. We’ve got Brett and Rick with me. We were just chatting ahead of time so we’ll get started here in another ten minutes or so once we let people join. Thanks for being here.
Perfect. So thanks so much for everyone for joining. I’m Romy, marketing at VNN. I’m here with Rick and Brett to talk today about fundraising. Really excited that you’re here to join us and spending your Friday morning with us. There’s been a serious we’ve done over the past few weeks where we introduce new technology. People are at home, so we’re all kind of learning together and we wanted to just get you guy familiar with what we have to offer, or what some other of our friends in the market have to offer in kind of a low-pressure environment. And, a chance for you to see, you know, what kind of tech is out there. We’ve been doing once a week, we may start spreading them out depending on the interest level from everyone and who’s signing up, but one thing to mention is that after this webinar, we’re going to send a poll out to everyone who joins so we can find out what topics you’re interested in hearing about, so we can be sure that we’re, you know, creating this sort of content with exactly what you want to hear about. A few ground rules right now, so we’re going to try and keep this to about 30 minutes. In previous webinars, we’ve gone over a little bit, but most of the content is going to take place in 30 minutes. And because we have a lot of people, we have it in listen-only mode. But we also have this recording so we post it to our YouTube channel, and you can take a look after. You’ll get a link to the video if you need to send it around, anybody, any of your friends or administrators or whoever it is. And them I also am acting as moderator for the day, so if you have any questions at any time, post them in the questions tab or in the chat, and I’m going to keep an eye on those. And we’ll run through everything that we have to talk about up front, and then on the back end we’ll have a Q&A where I will bring up questions if we want to bring them to the group. So it should be really fun, thanks again for being here. With that I wanted to introduce Rick Ehrman, CEO of VNN to kick us off, and Brett Thompson, founder of Rally Around Us.
Rick Ehrman: Thanks Romy. I just thought, you know, these sessions are usually most productive if we get to the Q&A as quickly as possible, so I just want to remind everyone of a couple things. You know, everything that we do, and you’ll see in our mission slide, if you were to really translate that into what we talked about internally, everything we do from content creation to building tools, to partnerships, are all focused on making athletic director’s lives easier. And by default, coaches and parents and athletes, so two big, you know, sub sectors of that, are communication and funding. And we feel so much about helping all of you raise funds that, you know, we were passionate enough about this business that we actually acquired Rally Around Us back in January. So I think some of you were on that call when Brett and I announced our operational partnership turned into an integration, an official vertical integration, where he’s part of the company. So great progress in Q1. Since we’ve integrated, Brett’s going to share some really interesting unique testimonials, but more importantly show all of you a demo of how high schools and student athletes are being successful raising funds, versus the traditional way.
One other thing I just want to kind of plant a seed, we’re not only rolling out digital tools to help you, we’re also in the process, and it’s a little premature to talk about, but I think we’ll be ready next week with a webinar to talk really about a social responsibility initiative where we’re all looking to partner with five or six national brands around the country. And they’re big brands, they’re household names that really want to create a statement of this package to help high schools make up for the revenue that they really missed out on during the spring season, help raise funds for the fall. So when we come out of the COVID-19 situation, hopefully sometime this summer, that all of you are kind of prepared to go back into business mode. So stay tuned where that’s all being formalized as we speak. It’s going to be some exciting information and press word worthy. I’ll go as far as to call it a stimulus, stimulus package that will be presented by VNN and some of our partners that I think will excite all of you. So, if there’s any questions at the end of this around that, I’m happy to answer the ones that I can, but I thought we focus now on Brett and showing the user experience of the app.
RG: Great thanks Rick.
Brett Thompson: Romy let’s go ahead and pass the presenter all over to me.
RG: Great coming your way right now Brett.
BT: Right perfect. Well thanks everybody for joining. I, like Rick mentioned, we are now officially part of VNN since January, and it’s been amazing, it’s been amazing to be a part of the team, to be connected with the leader in high school sports tech. Rally Around Us was founded back in 2015. Just a quick background on myself, I grew up playing sports, had the opportunity to play at the collegiate level, played receiver for BYU, and kept close with my athletic director as well, both my college athletic director as well as my high school athletic director.
Just through a series of conversations with them, understanding some of the pain points that athletic directors, coaches, parents, athletes, are all having when it came to fundraising. Saw a great opportunity to utilize some of the social media and digital marketing that we have available to us now, and created Rally Around Us. To this day, we’ve helped teams raise over 5 million, and looking at VNN, we first started off as a partnership with VNN, and as that partnership bear fruit for a lot of teams that we worked with, we decided to integrate into their platform. And that was back in 2019, and now we’re again part of VNN. And definitely, definitely are grateful and appreciative of them. I love working with them, love being a part of sports.
RG: Brett, or maybe he might have been muted, yeah your computer, your phone, we hear a little echo.
BT: Okay, you guys hear me now good? Perfect. So I want to give you guys just a quick idea of the success of these online crowdfunding campaigns. And I have this slide here, it breaks it down by team size so you can see four teams that have 15 to 49 athletes. On average, they’re raising $5,000, and as the team size increases, the averages also increase. So we have campaigns that are raising upwards of $40,000, $30,000 just depending on size. And that is without any out-of-pocket cost. There’s no financial risk, there’s no products being sold, there’s no overhead. There’s no handling of money, it’s all done digitally. And this all happens and takes place in a 30 day period. So it’s a 30 day campaign, and I’ll get into more what a campaign consists of.
One thing to bring to your attention too with these online campaigns with our platform, the average donation in 2019 was $68 per donation, which is extremely high. And not only is that a high amount, but dollar for dollar with a digital fundraiser, you’re getting more of that donation as well. So jumping into a little bit about how this works. And as we go through how it works, I also want to dive into a product demo as I explain how this works.
So first thing we do with our programs is we helped them create what we call a school branded campaign page. And to give you guys a visual of what that looks like, I have two examples here. So if you are a VNN school, you’ll notice that there’s been a donation button that has been added to each of the team’s page. Right here we’re looking at, or by the high school, and we’re looking at their football program’s page. And once we go live with a campaign, and you’re a VNN school, this is integrated to run right in the website. So those that would like to support the program can come to the website, they can choose the custom donation amount that they would like, and they also have the ability to select a participant, the athlete, or the, or whomever it may be that they would like to support. They can donate to the entire program, or they can choose an individual participant. That’s part of that program, and then they just go ahead and they can put their card information in. And an email donation receipt of sent to them after their donation.
You’ll also notice if I was to refresh this, that comments can be made. We have a recent donor list, and it shows different messages that people can leave right here on the page for programs that are not VNN schools. We have the opportunity for you guys to still run campaigns through our platform. It’s hosted in our domain, so this would not be necessarily integrated in your school site if you’re not a VNN program. But you can see here that it’s a very similar page. It’s a custom branded school logo, and the conations again can take place right here from this campaign page. So there’s a couple of things that we need in order to create these campaign pages, and that’s when we need to help the coach or the admin for the campaign.
And to get a custom campaign page set up just requires a couple things. The first being a campaign video. You can see here as I go back to this example, we had a little bit of a video issue, so I’m not going to play this, but I will have Romy put a link in our YouTube channel so you guys can have examples of what these videos look like. But the video gives the opportunity for the team or program to talk a little about about the goals that they have for the year, and the money that will be raised, how that’s going to be used and benefit their program. And it’s great for donors to get on here to see a video, see the effort that the team puts in to connect with them and their donors. And we allow teams to get as creative as they would like with these videos. We’ve had lots of programs pull in the video department at the school, where students are participating and help building out these videos.
And then we also have simple videos, where a team gets together like they’re going to take a team photo, and the different athletes or participants have different lines that they say. We provide to each of the admins or the coaches that we’re working with a video script I’ll show you guys an example of that here. Here’s just a quick flyer that we send out to our coaches that gives them an idea on how to run or film a campaign video. Again, it could be as simple as you would like, and it can also be as elaborate as you would like. You know, during this time where athletes are at home, we’ve seen some really creative videos that I would love to share with you guys. We can provide some more links for those as well, where we’re either doing a voiceover. So a coach will send us a voice memo, and we can put pictures behind the voice memo, and that’s just a simple way in the times that we’re in right now to create these campaign videos. We’ve also had where athletes are recording themselves in their homes. We’re taking the individual videos, combining them together, and creating a campaign video that way. So even though the team cannot be together, there’s still opportunities for them to create the campaign videos and get creative with their videos as well.
So once we have the campaign video and a couple other additional data points, we’re able to then create these campaign pages. So that’s the first step in running your guys’ campaigns, is to get that campaign page set up. Now the second is what we like to call the bread-and-butter of these campaigns. It’s what makes them so successful. And that is each athlete or participant goes home, sits down with their parent or guardian and, and comes up with a list of 20 contacts of people who are in their network that they think would be willing to support their program, whether that’s through a donation, or being willing to share that on social media, or pass along to, you know, neighbors and family and friends.
I have a flier that I want to share with you guys, and this is what we send to coaches. And coaches print these out, and they give them to their athletes to take home. Again, they sit down with their parent or guardian and they fill out this work sheet right here. And there’s directions on how to do this, but essentially again, we’re not looking for peers to be added to this. It’s people that you know these athletes think would be willing to support their program In addition to filling this out with their parent or guardian, we make this very simple to submit these contacts through our mobile app, and I’ll walk you through that process here.
So if you want to bring your eyes over to the app that I have on the right side, my screen, what I have done, I’ve created a player’s login just to save some time in the login process, but once an athlete logs in, they’ll be asked to provide a campaign ID. And when we build a campaign page, we share that ID with the admin so that they can make sure and pass that on to their athletes. They take that campaign ID after they’ve logged in, they type it into here, and that campaign ID is what’s going to connect them to the team’s campaign. Here we are in the app, the next step after typing in the campaign ID is submitting the contacts. So let me give you an example here. You can see we have a sheet of paper that we would like the participants to fill out, and we like them to actually turn that into the coach so that the coach has a good idea that participation before a team meeting occurs, where the team can say, you know, download the app and submit their contacts. What this app does, is that allows the participants to submit their contact digitally. So without having to basically sit there and type all the emails and phone numbers in manually, which could take quite a bit of time, we make this simple. Basically a touch of a button to be able to submit people on their contact list.
So hereI am in my phone’s address book, that’s what it syncs up with, and I can go ahead as an athlete and select those people who I had added to my address book. After I select the 20 or so potential donors, I click this upload donor button. And by doing that, it’s going to submit those contacts. And those contacts are then sent to our team on our end, and I’ll get into what we do with those contacts, but again, we make it as simple as possible for participants to add contacts to their campaign. So let me click out of here for a minute, pop back in. So now that an athlete has submitted their contacts, going through a little bit more of the app here. I’m under the statistics tab, and this give a quick snapshot to the athlete of the number of donors that they’ve submitted. How many of those donor they’ve submitted have donated, the amount that they’ve individually raised, as well as how much the team’s raised. By clicking down here on Andrea’s donor list, it shows the contacts that were submitted by the athlete, the individual athlete. And you can see that as soon as somebody donates, it will link up in their app, and they’ll be able to know the person that donated.
Also, our app allows notifications. So in real-time when an athlete’s contact they submitted donates, they’ll get an alert in real-time letting him know that that person has donated. And that’s been great, we’ve had a lot of really good feedback where athletes will, right away when they see that pop up, they’ll even send another personal test message to that person who donated, and again it’s just another person touch. Notifications can also be seen throughout the app when people are donation, but that’s the basic. The home screen is just going to give us a quick snapshot of the campaign. The athlete can watch the campaign video, and they’re also able to see the team success as a whole. The campaign page the athletes submit their contacts is what makes it nice with our mobile app. Even though these athletes are at home, they have the ability to do this just from the comfort of their home with their phone. They can download the app, they can submit their contacts, and they’re ready to go.
What I want to do now is, let me sign in to the admin view and give you guys a look at the admin view here. So now we’re in the admin view, we’ll go to the statistics page. So for athletes, they can see the success of the contacts that they submitted for themselves. Now, as an admin you can see the success or the overall snapshot for your team. You can see that for this program, there was 574 donors that were uploaded, 97 of those people have donated, and the team’s raised over $7,000, which in this case they hit their fundraising goal. And then here’s the team list. It shows a breakdown of each of the athletes on their team, it shows how many contacts they’ve uploaded, how many of those that were uploaded have donated, and then how much each athlete has individually raised. So there’s a really really good break down there. And, again, similar to a player’s view, the admin can also get notifications on when donations come through. And there are settings to turn those off and throw them on, or reduce the amount that you get, but again, we just want to make it as real-time as possible for those that donate to know that donations are coming through all right.
So after the contacts have been submitted by the participants, the question now becomes okay what do we do with these contacts, and how does this work once the contacts are submitted. And that’s what I’ll get into now. So the way that these campaigns work is they run for 30 days. And what I mean by 30 days is the outreach that going out to the donors is going to be over the course of the 30 day period. There are several updates, reminders, through email, text alerts, social media posts, that happen throughout that 30 days. Now once the 30 days have been reached, the campaign remains live on the school site or on the RAU site, but the outreach no longer happens. We’re not continuing to send you updates and reminders past a 30 day period.
To give you guys an example of the content that goes out, we make it seem, and we want it, to feel as authentic as possible. We collaborate with the coach, with the athletes, to make sure that what we’re providing in these emails on behalf of them, is what the team would like the message to be. So you can see here through email, text message, social, and alerts, this is a snapshot of what an email would look like that a donor would receive. And here’s also, I can move this so that you guys can see the text as well, so there’s the email and there’s the text and donors at the palm of their hands can click on that link. It’s going to take them to the campaign page where they had the ability to support the program either by sharing it on social media or providing a donation if they would. But we get creative. We customize these outreaches, again we collaborate with, whether it’s the AD, whether it’s the coach, if parents want to get involved, we just want to make sure that the content is exactly what the team would like. This is where the success of the campaigns happen. If you think about some of the other fundraisers that perhaps your teams run, it’s a low touch point. They may be interacting with that donor one time, or inviting that donor to act one time now. With utilizing email, text message, social, and alerts, we’re telling the story throughout the 30 day period. We’re giving updates of the success of the campaign, how much they’ve raised, how close the team is to goal. And it’s never presented in a way where we’re trying to shove donations down anyone’s throat. We just like to give these donors an opportunity to connect with the team and support them however much they would like. Whether it’s a $5 donation, we’ve seen $5,000 come in as donations, so it’s really up to that we give the donor the ability to choose how much they would like to donate.
Now if you are a VNN school, there’s some really great integrations into the platform. Any time a campaign goes live, an article on the site is created and pushed out to social media. But then also, those who have signed up for alerts, so there’s some really cool integrations that happen there. So that’s that’s the end of the product demo. And again, I encourage you guys to look at our YouTube channel. There’s some more information there that can be shared with these coaches.
Now to get into the pricing. We’re a revenue split on the campaign. So the total amount raised, we do a percentage split based off that amount. And typically we work with an individual team, our profit splits a 75/25 split, meaning 75% of the funds go to the program, the other 25% stays with us. And then we cover all the transaction fees that comes out of the 25% that we have. Now what we’ve done is we’ve partnered up with a bunch of athletic directors across the nation. And for those that would like to make Rally Around Us or VNN their exclusive online donation software, we do an exclusive pricing, which is an 80/20. And the 80/20 split, if we are the preferred vendor for your online donation campaigns for the entire school, then all of your schools get a better profit split of an 80/20. And of course, if this is something that you guys are interested in utilizing for your teams, or for your athletic program as a whole, feel free to email me at brett@vnnsports.net. And I’ll turn the time back over to Romy
RG: Thanks Brett! you can also go to our website at VNNsports.net, there’s a page that just /fundraising, not that long link if you want to learn more. You’re also going to get emails from me after the webinar, so if you’re interested you can always reply, I can get you in touch with people. So you know, we’re happy to help. Cool, thanks Brett that was great. Q&A time. So I saw, if you come in, we’ll start with this one. Can campaign be set up so a percentage of the donation goes to the general athletic fund, in addition to the specific team? I know we have a lot of ADs on this call, so wanted to ask if that was a possibility.
BT: Absolutely, we can definitely set up that.
RG: Cool. Okay so let’s see, when someone donates, what does it look like to the person making the donation? Is there like, a receipt that goes out so people are able to do taxes, or you know, or use it for their files for charitable giving?
BT: Yeah absolutely. I don’t have this pulled up into any of my presentation notes, what we can definitely make sure and get an example of what that receipt looks like, but it’s school branded and it includes the donation amount, and yes it can be used for tax write-off purposes. So that receipt, as soon as they donate, gets sent to them via email. And I would like to make a not that when somebody donates, they have the option to stay part of the updates, the alerts, the emails, the text messages. Or they can opt out at that time and really throughout any of the campaign, the people that are submitted have the ability to opt out.
RG: Okay, question, what is the top campaign you’ve seen on the platform. Like what, you know, where everything is go, and then kind of also, what’s the average that you usually see in terms of fundraising?
BT: Yeah, so in terms of fundraising, in terms of some of the larger campaigns, we’ve seen come to our platform, it’s been bands and music programs that are going on. You know, some of these big trips, or they have to travel and bring their, you know, all their equipment and everything that they have, we’ve seen campaigns raised upwards of $40,000, I can go back to this slide here that breaks down a lot of the averages. So you can think about some of your teams, and these averages ring true for how much these campaigns are raising.
RG: Awesome cool. Alright I have a question about compliance at the school level or at the district level, is there, I know you ran through reporting so I’m assuming that’s probably a lot of it, but you know is there a way to like, explore the report that you could send up the change of, you know, for compliance reasons?
BT: Absolutely, yep. At the end of the campaign, and it can even e requested during the campaign at any time. You can provide a very detailed excel sheet that breaks down each of the donations and where they’re coming from, who they’re coming from.
RG: Okay great. And I heard you mentioned, you know, fine arts and any other sort of clubs. I know there’s some people who may be on this call, activities directors, in addition to just athletics, you know, have you seen, you know, different groups like plays, you said bands, as well using the software? Is it something that they can do?
BT: Yeah for sure, we’ve seen debate teams, robotics clubs, you name it. Any type of activity that’s taking place at the school can definitely utilize our platform.
RG: Okay. Is there a number of max. contacts, that was another one that came in.
BT: There’s not, nope.
RG: Perfect, great. So I see maybe a few more coming in. This is a question about analog, and you know, going digital. So I know you know, a lot of people in the new normal are thinking, you know, going fully digital, but I know there’s some that probably, you know, is there a way, have you seen people use this sort of in tandem with more tradition fundraising? To, you know, increase just general funds raised? Like can you speak a little bit on that topic?
BT: Yeah for sure, it can definitely be used in tandem. I mean we’ve seen teams where, for X amount of a donation, well we’ll hit $500, they have sponsorship levels. So businesses can also get involved, and they have sponsorships you can, we can create sponsorship levels for them. But also for the donor, so, you know, I’ve seen with football teams, those that donate $500, that donor gets a helmet. So you can also incorporate physical goods. And the best way I’ve seen that work is with sponsorship levels.
Are you guys able to hear me okay?
RE: Brett I can hear you still, I think we may have lost Romy.
BT: Rick is there anything else that, in case Romy doesn’t hop on, that we want to cover, or now I’m not able to see the questions coming in because I’m not the moderator, so, and I think everyone’s on listen-only mode so, okay.
RE: Let’s maybe give her 30 more seconds, but hopefully this was helpful for everyone, looks like we had great participation. There’s about 80 people on the phone, so let’s everyone have a safe weekend and enjoy your Friday, and thanks for participating. I know we will circulate this, not only the slideshow, but also a recording of the webinar. So if you have any questions, feel free to reach out to Brett directly, Romy, or myself. Our contact information’s all in there. Thanks a lot.